Assistant Registrar - MCHS

MercyOne Medical Group; Des Moines (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

MercyOne Medical Group in Des Moines, IA seeks a Registrar Operations Coordinator to manage the daily operations of the Registrar's office, maintain student records, and oversee systems and reporting. The role emphasizes accuracy, compliance, and coordination with faculty and academic departments.

The ideal candidate holds a bachelor’s degree, has experience in higher education student services, proficient information systems skills, and strong analytical abilities to support enrollment,

Qualifications

• Bachelor's degree required.
• Experience in a Registrar or student affairs office preferred.
• Ability to interpret policy and make independent decisions.
• Technical proficiency with information systems and data management.
• Strong analytical, organizational, interpersonal and communication skills.
• Knowledge of government regulations related to higher education.

Responsibilities

• Manages the Student Information System for the Registrar’s office and ensures data accuracy and timeliness.
• Oversees enrollment verification at the start of each semester and coordinates attendance verification with faculty for federal financial aid compliance.
• Oversees Transferology administration and maintains knowledge of transfer credit practices, articulation agreements and transfer guides.
• Creates and maintains the Degree Audit Module and generates reports for internal and external recipients.
• Assists students with registration, degree audits and withdrawal requests.
• Serves as school certifying official for the Veterans Administration.
• Assists in developing course term schedules, updating the College catalog, and Registrar’s Office webpage.
• Aids in planning and coordination of commencement and performs miscellaneous duties as assigned.

Skills

Higher education experience

Policy interpretation

Information systems

Analytical skills

Organizational skills

Communication skills

Regulatory knowledge

Education

Bachelor's degree

Job description

GENERAL SUMMARY

The purpose of this position is to administer the daily operations of the Registrar's office including transfer articulation, Integration and maintenance of student systems, communications to students, faculty and academic departments, external reporting, developing enhancements to registration systems and maintaining student academic records.

Employment Type

Full time

Shift

Day Shift

Description

GENERAL SUMMARY: The purpose of this position is to administer the daily operations of the Registrar's office including transfer articulation, Integration and maintenance of student systems, communications to students, faculty and academic departments, external reporting, developing enhancements to registration systems and maintaining student academic records.

Essential Functions

• Manages the Student Information System for the Registrar’s office. Ensures data entered is accurate and timely.
• Oversees the enrollment verification process at the beginning of each semester. Coordinates student attendance verification with faculty to meet federal financial aid compliance.
• Oversees Transferology Administration, Maintains current knowledge of Transfer Credit Practices, Articulation Agreements and Transfer Guide.
• Creates/maintains the Degree Audit Module.
• Generates reports, for internal and external recipients.
• Assists students with registration, degree audits and withdrawal requests.
• Services as a school certifying official for the Veterans Administration.
• Assists Registrar with developing course term schedules, updating the College catalog, and Registrar’s Office webpage.
• Assists in the planning and coordination of commencement.
• Performs miscellaneous duties as assigned.

Minimum Knowledge/Skills And Abilities Required

• Bachelor’s degree.
• Demonstrated experience in a higher education’s student affairs department.
• Demonstrated ability to interpret policy and make sound independent decisions.
• Demonstrated technical ability with information systems.
• Excellent analytical, organizational, interpersonal, and communicative skills.
• Knowledgeable about governmental regulations pertaining to higher education.
• Experience working in a Registrar’s office preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.