Assistant Registrar - MCHS

IA_MOCEN01 Catholic Health Initiatives - Iowa Corp; Iowa; On-site; USD 55,000 - 75,000; Full time

Job summary

Trinity Health Corp. is seeking a Registrar Operations Manager to oversee the daily activities of the Registrar’s Office, ensuring accurate student records and compliant processes across enrollment, transfer credit, degree audits, and reporting.

The role requires a Bachelor’s degree and demonstrated experience in higher education, with strong policy interpretation and information systems proficiency. Join a mission-driven team ensuring quality student services and accurate records.

Qualifications

• Bachelor’s degree required.
• Experience in a higher education student affairs department.
• Ability to interpret policy and make independent decisions.
• Technical ability with information systems.
• Strong analytical, organizational, interpersonal, and communication skills.
• Knowledge of governmental regulations in higher education.
• Experience working in a Registrar’s office preferred.

Responsibilities

• Manages the Student Information System for the Registrar's office.
• Ensures data entered is accurate and timely.
• Oversees the enrollment verification process at the beginning of each semester.
• Coordinates student attendance verification with faculty to meet federal financial aid compliance.
• Oversees Transferology Administration, maintains current knowledge of Transfer Credit Practices, Articulation Agreements and Transfer Guide.
• Creates/maintains the Degree Audit Module.
• Generates reports for internal and external recipients.
• Assists students with registration, degree audits and withdrawal requests.
• Serves as a school certifying official for the Veterans Administration.
• Assists Registrar with developing course term schedules, updating the College catalog, and Registrar’s Office webpage.
• Assists in the planning and coordination of commencement.
• Performs miscellaneous duties as assigned.

Skills

Higher education experience

Policy interpretation

Information systems

Analytical skills

Organizational skills

Interpersonal skills

Communication skills

Regulations knowledge

Education

Bachelor’s degree

Job description

Employment Type: Full time

Shift: Day Shift

General Summary

The purpose of this position is to administer the daily operations of the Registrar's office including transfer articulation, integration and maintenance of student systems, communications to students, faculty and academic departments, external reporting, developing enhancements to registration systems and maintaining student academic records.

Essential Functions

• Manages the Student Information System for the Registrar's office.
• Ensures data entered is accurate and timely.
• Oversees the enrollment verification process at the beginning of each semester.
• Coordinates student attendance verification with faculty to meet federal financial aid compliance.
• Oversees Transferology Administration, maintains current knowledge of Transfer Credit Practices, Articulation Agreements and Transfer Guide.
• Creates/maintains the Degree Audit Module.
• Generates reports, for internal and external recipients.
• Assists students with registration, degree audits and withdrawal requests.
• Services as a school certifying official for the Veterans Administration.
• Assists Registrar with developing course term schedules, updating the College catalog, and Registrar’s Office webpage.
• Assists in the planning and coordination of commencement.
• Performs miscellaneous duties as assigned.

Minimum Knowledge/Skills and Abilities Required

• Bachelor’s degree.
• Demonstrated experience in a higher education’s student affairs department.
• Demonstrated ability to interpret policy and make sound independent decisions.
• Demonstrated technical ability with information systems.
• Excellent analytical, organizational, interpersonal, and communicative skills.
• Knowledgeable about governmental regulations pertaining to higher education.
• Experience working in a Registrar’s office preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health Overview

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we're 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.