Assistant Registrar, Calendar & Scheduling

Fairfield University; Fairfield (CT); On-site; USD 65,000 - 85,000; Full time

Job summary

Fairfield University seeks an Assistant Registrar to support Registrar functions and tasks related to the Workday SIS, reporting to the Associate Registrar- Systems & Scheduling. The role focuses on scheduling, curriculum, registration, reporting, recordkeeping, and technology to assist the Office of the University Registrar.

Under the supervision of the Associate Registrar, Systems & Scheduling, the incumbent will manage data, coordinate with deans and chairs, and ensure compliance with privacy

Qualifications

• Bachelor’s degree in a related field; 3+ years in higher education preferred.
• Knowledge of Ellucian Banner and Workday is required.
• Experience with scheduling platforms CLSS and room assignment via EMS.

Responsibilities

• Provide faculty/student support for scheduling and online registration.
• Assist with data management of the course schedule in SIS and related systems.
• Create and distribute reports from CLSS, 25 Live and SIS to constituents.
• Assist with orientation and registration activities for students.
• Assist with catalog updates and maintaining curriculum information.
• Maintain course tags and support scheduling processes.

Skills

Ellucian Banner/Workday

Scheduling systems

Data reporting

Confidentiality

Project management

Education

Bachelor's degree

Higher education experience

Tools

CLSS

25 Live

EMS

DocFinity

Parchment

Job description

Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

Summary Statement:

Fairfield University seeks an Assistant Registrar to assist with Registrar functions and tasks related to the Workday SIS. Reporting to the Associate Registrar- Systems & Scheduling, the Assistant Registrar is responsible for following best practices for scheduling, curriculum, registration, reporting, recordkeeping, and technology. The Assistant Registrar will be supporting and assisting the Associate and Assistant Registrar's with daily tasks within the Office of the University Registrar.

Relationships:

Reports to: Associate Registrar- Systems & Scheduling

Staff: None

Other Internal Contacts: Deans; Academic Department Chairs; Academic Program Coordinators; Faculty; Students; Directors; Director Event Planning, Facilities Planning, Information Technology Services, Director of Marketing & Communication; Director of Institutional Research; Bursar; Director of Financial Aid

External Contacts: Vendors; State and Federal Agencies; Regional and National Associations; Parents

Responsibilities:

• Provide faculty/student support for scheduling and onlineregistration.
• Assists with the data management of the academic courseschedule and processing course changes in the Student InformationSystem (SIS) and academic scheduling software programs.
• Create and distributed reports from CLSS, 25 Live and SIS toconstituents.
• Assists with Incoming First Year Orientation andRegistration.
• Assists with registration and Registrar-related activities forBellarmine Associate’s Degree students.
• Assists with the Undergraduate and Graduate Catalog updates andmaintaining information.
• Maintains course tags for curriculum in SIS.
• Assists with components of the academic scheduling processutilizing the CLSS, 25 Live and Workday SIS.
• Assists with implementation of systems to maintain studentacademic records; administers storage, security, accuracy, andpreservation of academic credentials in accordance with universitypolicy, accreditation standards, and privacy laws.
• Provide backup support on routine office tasks, such as runningtranscripts, registration issues addressing student/faculty/staffinquiries.
• Support and communicate scheduling, advising and registrationinformation/deadlines to faculty, staff and students.
• Supports the Associate Registrars and Registrar with officeoperations while exercising sound judgment, diplomacy, andconfidentiality when interacting with students, parents, faculty,staff, and external constituencies.
• Produce and distribute Workday and 25 Live reports forfaculty/staff.
• Work to streamline, improve and document all new and currentSIS processes and procedures related to the functional area.
• Develops or assists with the development and implementation ofpolicies and procedures consistent with those of the organizationto ensure efficient and safe operation of the unit.
• Final exam scheduling.
• Performs miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities Required:

• Knowledge of computerized student information systems,particularly Ellucian Banner and Workday.
• Knowledge of scheduling systems like CLSS, 25 Live, or otherrelated scheduling systems.
• Ability to develop and maintain recordkeeping systems andprocedures.
• Strong interpersonal and communication skills and the abilityto work effectively with a wide range of constituencies in adiverse community.
• Ability to gather data, compile information, and preparereports.
• Troubleshoot technical issues with faculty and staff for avariety of student-related systems; when necessary, coordinate withcampus partners and third party vendors
• Skill in the use of personal computers and related softwareapplications.
• Ability to communicate effectively, both orally and inwriting.
• Knowledge of the rules, regulations, and laws regarding studentrecords; scheduling and curriculum policies.
• Skill in examining and re-engineering operations andprocedures, formulating policy, and developing and implementing newstrategies and procedures.
• Ability to analyze and solve problems.
• Skill in organizing resources and establishingpriorities.
• Ability to use project management skills to see prioritiesthrough to completion.
• Ability to maintain confidentiality of records andinformation.
• Ability to interpret, adapt, and apply guidelines andprocedures.
• Ability to make administrative and procedural decisions andjudgments on sensitive, confidential issues.
• Ability to foster a cooperative work environment.

Minimum Education and/or Work Experience:

Bachelor’s degree in related field and at least three or more yearsof related experience in higher education.

Computer Skills:

• Experience with Ellucian Banner and/or Workday (including querywriting) preferred
• Experience with scheduling platform CLSS and room assignmentthrough EMS preferred.
• Experience with catalog and curriculum management softwarepreferred.
• Experience with DocFinity or other document management software.
• Proficiency with MS Office Suite, Internet and emailapplications.
• Experience with Parchment Diploma and Transcriptsoftware.
• Experience with mobile applications, social media platforms,online workspace tools, and web applications.

Category:

Academic - Admin

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level ofwork performed by employees within this classification. It is notdesigned to contain and should not be interpreted as acomprehensive inventory of all duties, responsibilities,activities, and/or qualifications required or expected of employeesassigned to this job. Duties, responsibilities, and activities maychange and new ones may be assigned at any time, with or withoutnotice.

All offers of employment are contingent upon a satisfactorybackground check.

Fairfield University provides equal employment opportunities to allemployees and applicants for employment and prohibitsdiscrimination and harassment of any type without regard to race,color, religion, age, sex, national origin, disability status,genetics, protected veteran status, sexual orientation, genderidentity or expression, or any other characteristic protected byfederal, state or local laws. This policy applies to all terms andconditions of employment, including recruiting, hiring, placement,promotion, termination, layoff, recall, transfer, leaves ofabsence, compensation and training.