Assistant Registrar for Scheduling

Loyola University New Orleans; New Orleans, Northern (LA, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Loyola University New Orleans seeks an Associate Registrar for Scheduling to provide subject matter expertise on academic calendars, class scheduling, space management, and transfer course articulations.

The role reports to the University Registrar and supports scheduling for classrooms and events, maintains calendars, and coordinates with colleges. The position also backs up registrar staff and participates in committees.

Qualifications

• Bachelor’s degree required.
• Two years related administrative higher education program and student support experience.
• Proficiency in Microsoft and Google products.
• Ability to work independently and in a team.
• Excellent interpersonal and communication skills.

Responsibilities

• Maintain university academic calendars.
• Manage university scheduling software and serve as primary contact for scheduling software.
• Schedule classes needing space in the classroom pool in a conflict-free manner.
• Schedule events for departments and faculty in a conflict-free manner.
• Assist the Registrar’s Office and Student Affairs with special projects.
• Serve as primary backup for the Associate Registrar and Assistant Registrar for Course Management.
• Ensure compliance with courses meeting minimum instructional time.
• Coordinate with colleges on academic scheduling.
• Present to colleges and the university on scheduling and space data.
• Support transfer course articulations.
• Support front desk and assist walk-ins as needed.
• Serve on committees and faculty senate as needed.

Skills

MS Excel

MS Word

Gmail

Google Sheets

Google Docs

Interpersonal skills

Communication skills

Education

Bachelor's degree

Course work in Education Public Administration or Data Analytics

Tools

Ellucian Colleague

Scheduling software

Job description

Reporting to the University Registrar, the Associate Registrar for Scheduling provides subject matter expertise in the areas of academic calendars, class scheduling, space management, and transfer course articulations.

• Maintain university academic calendars
• Manage university scheduling software and serve as primary contact for university scheduling software
• Schedule classes needing space in the university classroom pool in a conflict free manner
• Schedule events for departments and faculty in a conflict free manner
• Assist the Registrar’s Office and Student Affairs in general with any special projects as needed or determined by the University Registrar and/or Vice President of Student Affairs
• Serve as primary backup for the Associate Registrar and Assistant Registrar for Course Management
• Ensure compliance with courses meeting minimum instructional time
• Coordinate with colleges on academic scheduling
• Present to individual colleges and the university at large on scheduling and space data as requested
• Manage global transfer course articulations
• Support front desk, answering phones and assisting walk-ins as needed
• Serve on committees as needed
• Serve on faculty senate as needed on a rolling basis
• Other duties as assigned

Minimum Bachelor’s Degree in an appropriate discipline. Course work related to Education Public Administration or Data Analytics preferred.

A minimum of two years related administrative higher education program and student support experience.

Proficiency in Microsoft and Google products, such as Microsoft Excel, Microsoft Word, GMAIL, Google Sheets, and Google Docs

Ability to work independently, as well as part of a team, and multi-task efficiently and effectively.

Excellent interpersonal and communication skills

Additional Desirable Qualifications

• Knowledge of higher education accreditation standards and reporting responsibilities.
• Knowledge of federal, state, and institutional higher education policies and practices.
• Prior experience working with university ERP systems, especially Ellucian Colleague.

Physical Requirements

• Ability to perform job duties with or without reasonable accomodations.