Assistant Registrar

Ambassador Personnel, Inc.; Thomasville (GA); On-site; USD 38,000 - 60,000; Full time

Job summary

Ambassador Personnel, Inc. seeks an experienced Assistant Records & Registrar in Thomasville, GA. The role focuses on managing confidential records and data, coordinating processes from intake to completion, and ensuring accuracy and confidentiality within an administrative lifecycle.

The candidate will support internal and external stakeholders with professional communication, demonstrate strong organizational skills, and uphold confidentiality in a fast-paced environment.

Qualifications

• Experience in a registrar or records/administrative environment.
• Proficiency with Microsoft Office Suite.
• Bachelor’s degree preferred with related professional experience.

Responsibilities

• Manage and maintain confidential records and data with accuracy and attention to detail.
• Coordinate processes and documentation from initial intake through completion.
• Review information for accuracy, completeness, and compliance with established procedures.
• Provide excellent customer service and professional communication to internal and external stakeholders.
• Analyze information, identify issues, and resolve discrepancies effectively.
• Manage multiple priorities and deadlines in a fast-paced environment.
• Work independently with minimal supervision while maintaining accountability for assigned responsibilities.
• Maintain strict confidentiality and adhere to professional and ethical standards.

Skills

Microsoft Office Suite

Interpersonal skills

Customer service

Analytical thinking

Organizational skills

Attention to detail

Prioritization

Independent work

Confidentiality

Education

Bachelor’s degree preferred

Tools

Jenzabar

Canvas

Job description

Ambassador Personnel is seeking an experienced, highly organized, and detail-oriented professional for an Assistant Records & Registrar position working for an established organization in Thomasville, Georgia.

This role is responsible for managing sensitive records and data, coordinating processes, maintaining accuracy, and supporting individuals throughout an established administrative lifecycle. The position requires someone who can manage multiple priorities, work independently, and maintain a high level of professionalism and confidentiality.

What You’ll Do

• Manage and maintain confidential records and data with accuracy and attention to detail
• Coordinate processes and documentation from initial intake through completion
• Review information for accuracy, completeness, and compliance with established procedures
• Provide excellent customer service and professional communication to internal and external stakeholders
• Analyze information, identify issues, and resolve discrepancies effectively
• Manage multiple priorities and deadlines in a fast-paced environment
• Work independently with minimal supervision while maintaining accountability for assigned responsibilities
• Maintain strict confidentiality and adhere to professional and ethical standards

What We’re Looking For

• Previous experience in a Registrar’s Office or comparable records/administrative environment
• Proficiency with Microsoft Office Suite
• Excellent interpersonal and customer service skills
• Strong analytical and organizational abilities
• Exceptional attention to detail and accuracy
• Ability to prioritize and manage multiple tasks effectively
• Demonstrated ability to work independently with minimal supervision
• Strong judgment and commitment to confidentiality
• Dependable, punctual, and highly professional work habits

Preferred Qualifications

• Experience with Jenzabar, Canvas, or comparable database, records, or management systems
• Bachelor’s degree preferred, along with related professional experience

Ambassador Personnel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability status, protected veteran status, or any other attribute protected by law.