College Registrar

Talladega College; Talladega (AL); On-site; USD 60,000 - 75,000; Full time

Job summary

Talladega College is seeking a College Registrar responsible for leading the Office of the Registrar while ensuring data integrity and compliance. This role requires strategic thinking and technology utilization to enhance student experiences and institutional effectiveness.

The successful candidate will oversee registrar operations, supervise a small team, and develop policies to improve registration processes. The position offers a user-oriented environment dedicated to student success and institutional excellence.

Qualifications

• 5–7 years of experience in a Registrar’s Office or academic records.
• 3 years of leadership/supervisory experience.
• Demonstrated experience working with Student Information Systems.

Responsibilities

• Provide leadership for all Registrar operations.
• Develop policies for registration and records management.
• Serve as primary authority on academic data reporting.

Skills

Data analytics

Leadership

Compliance knowledge (FERPA)

Communication

Collaboration

Technological innovation

Education

Master’s degree in relevant field

Tools

Jenzabar (J1)

Google Sheets

Microsoft Excel

DocuSign

Job description

Contact Name: Talladega College Office of Human Resources

Talladega College seeks a forward-thinking, data-driven College Registrar to lead the Office of the Registrar in delivering innovative, student-centered, and technology-enhanced services. Reporting to the Office of the Provost and Executive Vice President, the Registrar serves as the chief steward of academic records, institutional reporting, and enrollment data integrity.

This role is critical to advancing a culture of data-informed decision-making, ensuring compliance, and leveraging modern technology systems to support student success, institutional effectiveness, and strategic enrollment initiatives under new administrative leadership.

Key Responsibilities

Strategic Leadership & Operations

• Provide leadership and direction for all Registrar operations, supervising a staff of fewer than three team members while ensuring efficiency and cross-functional collaboration.
• Develop and implement policies and procedures to improve registration, records management, degree auditing, and academic scheduling processes.
• Serve as a key partner to Academic Affairs, Enrollment Management, Student Affairs, and other institutional divisions.

Technology, Data, and Innovation

• Lead the utilization and optimization of Jenzabar (J1) as the institution’s Student Information System (SIS).
• Implement innovative technology solutions to streamline workflows, improve data accessibility, and enhance the student experience.
• Oversee the integration and use of systems including: National Student Loan Clearinghouse, Google Sheets and Microsoft Excel (data management and reporting).
• Develop and maintain dashboards, reports, and analytics that support institutional planning and assessment.
• Ensure the accuracy, vetting, and integrity of institutional data metrics used in internal and external reporting.

Data Reporting & Analytics

• Serve as the primary authority on academic data reporting, including retention and graduation rates, course and program metrics.
• Collaborate with Institutional Effectiveness and IT to align data governance practices.
• Translate complex data into actionable insights and present findings to senior leadership and stakeholders.
• Support accreditation, state reporting, and federal reporting requirements.

Compliance & Records Management

• Ensure full compliance with FERPA regulations and, when applicable, HIPAA standards.
• Maintain accurate, secure, and confidential student academic records.
• Ensure compliance with state and federal reporting requirements, including those tied to financial aid and enrollment verification.

Academic Coordination & Support

• Coordinate with faculty, deans, and department chairs on degree audits and conferrals.
• Provide training and support to faculty and staff on systems and policies.
• Support academic advising and student success initiatives through accurate records and reporting.
• Lead commencement exercises for the College.

Transfer & Articulation Knowledge

• Maintain expertise in the Alabama Transfer Model to ensure seamless transfer pathways for students.
• Collaborate with peer institutions, including HBCUs such as Miles College and Stillman College, to align best practices in records management, transfer articulation, and student mobility.
• Serve as a key liaison across divisions to ensure alignment between academic policies and operational practices.
• Present regularly to leadership, committees, and campus stakeholders on data trends and operational updates.
• Provide exceptional customer service to students, faculty, and external partners.

Minimum Qualifications

• Master’s degree in Higher Education Administration, Educational Leadership, Business Administration, or related field.
• 5–7 years of progressive experience in a Registrar’s Office or academic records environment, with at least 3 years of leadership/supervisory experience.
• Demonstrated experience working with Student Information Systems, preferably Jenzabar (J1).
• Strong background in data analytics, reporting, and data integrity validation.
• Knowledge of FERPA regulations; familiarity with HIPAA is a plus.
• Experience with National Student Loan Clearinghouse, DocuSign, Google Sheets and Microsoft Excel (advanced level), Microsoft Suite.

Preferred Qualifications

• Experience working at a Historically Black College or University (HBCU).
• Demonstrated ability to lead digital transformation or system implementations.
• Experience collaborating across multiple divisions in a shared governance environment.
• Strong presentation and executive communication skills.

Core Competencies

• Strategic and analytical thinking
• Technological innovation and adaptability
• Data accuracy and attention to detail
• Leadership and team development
• Communication and collaboration
• Compliance and ethical integrity

Compensation

Minimum Base Salary: $60,000 – $75,000 annually (Commensurate with education, experience, and institutional benchmarks)

On-campus position with occasional extended hours during peak registration, enrollment, and reporting periods.

Collaborative, mission-driven environment focused on student success and institutional excellence.

Application Process

Interested candidates should submit:

• Resume or curriculum vitae
• Contact information for three professional references

TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER