Assistant Registrar

State-of-Georgi; Georgia; On-site; USD 42,000 - 56,000; Full time

Job summary

State of Georgia is seeking an Assistant Registrar to support the Registrar in Dublin Campus operations at Oconee Fall Line Technical College. Responsibilities include maintaining student records, evaluating transfer credits, and preparing degree audits, with interaction across staff and faculty.

The role involves scheduling classes, processing withdrawals, and ensuring FERPA compliance. Strong attention to detail and collaboration with the Registrar's Office are essential.

Qualifications

• Bachelor's degree and 3 years experience in academic records or a related environment.
• Associate Degree with at least 5 years work experience.

Responsibilities

• Maintain the accuracy and security of all student academic records.
• Evaluate transfer credit and verify withdrawals weekly.
• Communicate with students approaching graduation and schedule classes for new and transfer students.
• Prepare degree audits by working with department chairs and faculty to determine degree requirements.
• Create concise reports related to student issues and maintain staff information accounts.

Education

Bachelor's degree

Associate Degree

Tools

BANNER

FERPA

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Assistant Registrar Job Requisition ID: JR0000000773 Number of Openings: 1 Shift: Day (United States of America) Compensation Details:

Job Description

Under general supervision, the Assistant Registrar assists the Registrar with the day-to-day management of the Registrar’s Office activities on the Dublin Campus of Oconee Fall Line Technical College. Maintains the accuracy and security of all student academic records; evaluates transfer credit and verifies withdrawals weekly; communicates with students approaching graduation; schedules classes for new and transfer students; serves on committees as appointed and attends conferences related to the profession; collects class grades from instructional staff and issues student grade reports; works closely with others to solve problems or answer questions about the student information system and student records; creates and maintains degree audits by working with department chairs and individual faculty to determine degree requirements; prepares statistics related to degrees awarded; creates concise, clear reports related to student issues; creates and modifies administrative and staff student information accounts.

School Certifying Official evaluates and processes Dep of Defense (DOD) and Department of Veterans Affairs (VA) education benefits, verifies student benefit eligibility, helps students through the benefit application process, updates benefit information on a continuous basis in DOD/VA, monitors student’ academic progress noting any concerns, ensures the school maintains compliance with all VA/DOD and state policies as they relate to military educational benefits, keeps supervisor and staff informed of any pertinent changes to related military education policies, and coordinates with the school business office regarding payment information as it relates to military educational programs. The Assistant Registrar reports directly to the Registrar.

Minimum Qualifications

• Bachelor's degree AND Three years experience in academic records or a similar environment OR an Associate Degree from an accredited college or university with at least Five years work experience.

Preferred Qualifications

• Experience working with BANNER/FERPA.
• Previous paid work experience in a Registrar's Office.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.