Assistant Registrar

Praxy; Cincinnati (OH); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Retirement plan

Paid time off

Tuition remission

Job summary

Xavier University in Cincinnati seeks an Assistant Registrar to support updating, maintaining and reporting student records and related processes and systems. The role calls for strong interpersonal abilities, system thinking, and proficiency with higher-ed software such as Banner or Workday, with three years of administrative experience preferred.

As part of the Office of the Registrar, you will collaborate with deans, chairs, advising and other offices to ensure accuracy, integrity and

Qualifications

• Bachelor’s degree required.
• Three years of administrative experience.
• Experience in higher education and with Banner/Workday preferred.

Responsibilities

• Oversee and maintain academic records including transcripts, registration, grade changes, degree conferrals, leave of absence, and schedule of classes.
• Provide supervision for transcript and records area within the Office of the Registrar.
• Liaise between the Office of the Registrar and Deans, Department Chairs, Academic Advising, and other university offices.
• Assist University Registrar and Associate Registrar with primary office deliverables.
• Manage and maintain record systems and contribute to development of new systems/programs and enhancements.
• Provide customer service to students, faculty, and staff related to Registrar services.

Skills

Interpersonal skills

System thinking

Technological knowledge

Professional integrity

Higher education policy knowledge

Education

Bachelor's degree

Tools

Banner

Workday

Job description

The Office of the Registrar is seeking an Assistant Registrar. The Assistant Registrars provide assistance to the University Registrar and to academic areas of the University related to the updating, maintenance and reporting of student records and related processes and systems.

Core competencies of an Assistant Registrar include holistic and system thinking, strong interpersonal abilities, technological knowledge, professional integrity, and general knowledge of law, policy, and governance in higher education and at Xavier University.

JOB RESPONSIBILITIES:

• Oversee and maintain academic records of the university including transcripts, course registration, grade changes, degree conferrals, leave of absence, and schedule of classes
• Provide supervision and leadership for transcript and records area within the Office of the Registrar
• Serve as a liaison between the Office of the Registrar and related offices such as Deans, Department Chairs, Academic Advising, and other university department directors
• Assist University Registrar and Associate Registrar as needed with primary office deliverables
• Manage and maintain record systems, as well as assist in the development of new systems/programs and enhancements
• Provide customer service to students, faculty, and staff in support of the services of the Office of the Registrar

JOB QUALIFICATIONS:

• A bachelor’s degree
• Three years prior administrative experience
• One to three years’ experience working in higher education and using Banner, Workday, or other equivalent student information system is preferred.

Review of applications will start on October 26, 2026 and will be accepted until the position closes at the University's discretion.

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

Benefits - applies only to full-time positions:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.
• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave and holidays.
• Tuition remission for employees and their eligible dependents.