Assistant Registrar

Baton Rouge Community College; Baton Rouge (LA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Retirement plan

Medical insurance options

Vacation and sick leave

Job summary

Baton Rouge Community College (BRCC) seeks an Assistant Registrar to support the Registrar in daily operations, ensure accuracy of student records in Banner, oversee graduation processing, and coordinate course scheduling and enrollment reporting.

The role requires strong knowledge of FERPA, degree auditing, and cross-department collaboration to promote efficient enrollment services and student success. BRCC emphasizes data integrity and customer service in a regulatory environment.

Qualifications

• High school diploma or equivalent required.
• Experience with student information systems and recordkeeping.
• Familiarity with FERPA and federal/state reporting requirements.
• Experience in Registrar's Office or higher education setting preferred.
• Knowledge of degree auditing and graduation processes.

Responsibilities

• Oversee registration services and maintain accurate student records.
• Support degree audits and graduation certification processes.
• Ensure compliance with FERPA, institutional policies, and reporting standards.
• Assist with Banner administration and related systems.
• Provide excellent customer service to students, faculty, and staff.

Skills

Student Information System

FERPA compliance

Records management

Registration operations

Degree auditing

Education

High school diploma or equivalent

Tools

Banner

Degree Works

Parchment

National Student Clearinghouse

Cognos/Navigate/Argos

Job description

Job no: 495722

Work Type: Staff Full-Time

Locations: Baton Rouge, LA

Categories: Academic Affairs, Financial Aid, Registrar, Administrative Support

Assistant Registrar

Baton Rouge Community College (BRCC)

Baton Rouge, Louisiana

Advancing Student Success, Ensuring Academic Integrity,and Supporting Institutional Excellence.

The Assistant Registrar supports the Registrar in the administration and daily operations of the Office of the Registrar. This position assists with the coordination of registration services, maintenance of student academic records, graduation processing, course scheduling, enrollment verification, and compliance with institutional, state, and federal regulations. The Assistant Registrar provides operational leadership for records and registration functions, supervises assigned staff, supports Banner student information system processes, and collaborates with academic and administrative departments to promote efficient enrollment services and student success. The position also assists in developing and implementing policies, procedures, and process improvements to enhance operational effectiveness, data integrity, and customer service.

Key Responsibilities

25% Registrar Operations

• Assist the Registrar with the overall administration of the Registrar’s Office.
• Coordinate daily office operations and establish work priorities.
• Monitor productivity, service standards, and workflow to ensure timely processing of requests.
• Develop and implement office procedures that improve efficiency and customer service.
• Serve as acting Registrar during the Registrar's absence.
• Assist with strategic planning, office initiatives, and process improvement projects.

25% Student Records, Registration, and Academic Services

• Assist with overseeing registration, schedule adjustments, withdrawals, grade changes, and student record maintenance.
• Ensure the accuracy, confidentiality, and integrity of academic records maintained in Banner.
• Resolve complex registration and records issues requiring interpretation of institutional policies.
• Assist with degree audit processing using Degree Works.
• Assist with graduation certification, degree conferral, diploma ordering, and commencement preparation.
• Monitor compliance with institutional academic policies related to student records.
• Coordinate cross-enrollment registration processes, ensuring accurate registration and academic record maintenance.

20% Compliance, Reporting, and International Student Records

• Ensure compliance with FERPA, BRCC policies, SACSCOC standards, state regulations, and applicable federal requirements.
• Assist with state, federal, and institutional enrollment reporting.
• Assist with National Student Clearinghouse enrollment and degree reporting.
• Support compliance related to international student records by ensuring accurate enrollment, registration, and academic record maintenance in accordance with federal regulations.
• Collaborate with Primary Designated School Official (PDSO) to maintain accurate enrollment records for F-1 students and ensure compliance with institutional and federal reporting requirements.
• Research and resolve data discrepancies affecting institutional reporting and compliance.

15% Technology, Systems Administration, and Process Improvement

• Assist with Banner Student module administration, testing, and implementation of new functionality.
• Support the use and maintenance of Degree Works, Parchment, National Student Clearinghouse, Dynamic Forms, Argos, Cognos, Navigate, and other student information systems.
• Identify opportunities to automate processes and improve operational efficiency.
• Assist in developing and documenting business processes and system procedures.

10% Customer Service, Collaboration, and Other Responsibilities

• Serve as a resource for students, faculty, staff, and external agencies regarding registration, academic records, graduation, transfer credit, and enrollment policies.
• Resolve escalated student concerns with professionalism, sound judgment, and exceptional customer service.
• Collaborate with other college departments to support institutional goals.
• Serve on institutional committees and participate in college-wide initiatives.
• Assist with commencement, registration events, and other college activities.

• 5% Other duties as assigned

Minimum Qualifications

Education

• High school diploma or equivalent.

Experience

• Three (3) years of experience in higher education, preferably in Records and Registration, Admissions, Academic Advising, or Student Services.

Experience Substitution:

• Associate degree and five (5) years of experience in higher education, preferably in Records and Registration, Admissions, Academic Advising, or Student Services.
• High School Diploma and seven (7) years of experience in higher education, preferably in Records and Registration, Admissions, Academic Advising, or Student Services.

Required Knowledge, Skills & Abilities

• Experience working with a Student Information System, preferably Banner, and maintaining student academic records.
• Experience interpreting and applying institutional policies, academic regulations, FERPA, and other applicable federal/state requirements.
• Experience in a Registrar's Office at a community college or university.
• Experience with degree auditing/degree progress systems such as Degree Works.
• Experience with transcript evaluation, transfer credit, registration, graduation processing, or enrollment reporting.

Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort, and length of employment.

Why Join BRCC?

Baton Rouge Community College offers a collaborative work environment, a commitment to employee development, and the opportunity to support the mission of student success through strong institutional operations.

Passing pre-employment criminal background screen is required as a condition of employment.