Assistant Recruiting Manager

The Broadmoor Hotel; Colorado Springs (CO); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) retirement plan

Exclusive local discounts

Job summary

The Broadmoor Hotel is seeking an Assistant Recruiting Manager to support the Employment Team in Colorado Springs. You will assist the International & Domestic Recruiting Manager with a broad range of recruitment tasks and ensure a seamless onboarding experience for new international staff.

This role requires strong organizational skills, experience with visa sponsorship programs, and the ability to manage multiple timelines, documents, and communications with schools, sponsors, and applicants.

Qualifications

• Bachelor's degree from four-year college or university, or equivalent combination of education and experience.
• Experience with international visa programs preferred.
• Experience running social media or marketing preferred.
• Must be highly organized and detail oriented.

Responsibilities

• Respond to international placement inquiries.
• Coordinate with visa sponsorship agencies and schools.
• Prepare recruitment materials and offers.
• Manage J1 and H-2B processes and data entry.
• Oversee housing-related payroll deductions and onboarding.

Skills

HR experience

International visa programs

Social media/marketing

Highly organized

Interpersonal communication

Driver's license

Education

Bachelor's degree

Job description

Job Title: Assistant Recruiting Manager
Job Department: Human Resources
Pay Range: $58,000-$62,000 annually

Job Summary

The Broadmoor is committed to creating a culture of family and community while simultaneously providing a genuine, unforgettable experience for our guests and team. This role will play a key part in continuing to uphold our reputation and providing exceptional service to our guests.
The Assistant Recruiting Manager plays a crucial role in the success of the Employment Team. This position will assist the International & Domestic Recruiting Manager with the implementation and coordination of various recruitment tasks.
Our employees represent The Broadmoor brand and are Ambassadors of our Forbes Five-Star and AAA Five Diamond Standards. Learn more about The Broadmoor here. Learn more about Broadmoor here.

What you will be doing

• Respond to all International placement inquiries (e-mail, phone calls, etc.)
• Communicate with incoming international students to answer questions, give information, and/or obtain visa progress information or arrival information.
• Prepare up-to-date recruitment materials including available positions.
• Assist with maintaining the master international student list for each program and updating internal documents with participant information (Full names, rotations, start date, end date, Broadmoor ID #, etc.)
• Complete host employer paperwork for each program (J1 12-month, 6-month, Work and Travel, H-2B)
• Create and send formal offers to each student; track receipt of offers and save signed offers.
• In charge of J1 transfers including data entry into Dayforce, and into the J1 Master list.
• In charge of Training Accomplishment Letters, Travel Authorization Forms for international participants including tracking the request list, communication with managers, and sending letters to the participants.
• Coordinate with International Staffing Manager and visa sponsorship agencies to develop training plans. Create and save signed training plans into YDrive for applicable departments.
• Request and track all sponsorship fees that are advanced by the hotel as well as the repayment of these fees; reconcile fees paid vs. owed.
• Maintain communication with school representatives, sponsors, and partners regarding inquiries and visa sponsorship problems.
• Communicate pertinent information regarding current students in a timely manner to schools, partners, and visa sponsors.
• Keep department managers apprised via J1 Master list of students’ arrivals, delays, cancellations, and visa sponsorship problems.
• Manage the arrivals, stays and departures of 300 +/- H-2B employees and 500 +/- J-1 students each year including Data entry (Create profile, full names, check-in/out dates, Broadmoor ID #, photo ID etc.) into Employee Housing system Rent Manager and email communication for future arrivals.
• Coordinate payroll deductions for rent, deposits, and fines with The Broadmoor’s Accounting Department, and Housing Manager.
• Work with the Human Resources Generalist team and Housing Manager to resolve housing-related employee relations issues.
• Manage and execute the onboarding and orientation of international participants, data entry into the onboarding scheduler for international participants, open job requisitions for internationals; assist the Employment team with onboarding as needed.
• Execute timely J1 training accomplishment letters.
• Work with the Culinary Executive Assistant F&B Admin to update the culinary master list by kitchens.
• Assist with the scheduling visits to the Social Security office including creating packets, data entry into Dayforce, HireRight I-9 emails, participant pick up tracking, Excel list with missing SSN; and assist with any issues.
• Assist with the scheduling and arranging of site visits from visa sponsors and schools.
• Prepare and submit travel validation requests to visa sponsors.
• In charge of posting and monitoring the J1 stream via internal communication platform, Beekeeper. Create flyers, and promos for events related to international participants.
• Collect and submit arrival verification notification forms to visa sponsors.
• Assist with organizing cultural trips, creating flyers, posting on internal communication platform and occasionally attend cultural trips.
• Track attendance, and deductions for cultural trips with accounting.
• Assist International Staffing Manager with H-2B arrivals, onboarding, departures, cash advances.
• Assist International Staffing Manager with preparing paperwork for the petitioning of H-2B workers.
• Assist International Staffing Manager with tracking hotel data for filing of H-2B visas.
• Assist International Staffing Manager with booking flights for arrival and departures for H-2B workers.
• In charge of reporting the arrival and departure reimbursements for H-2B’s and report to the International Staffing Manager and Accounting.
• Support day-to-day operations and special projects of the Human Resources Team.
• Some international travel may be required.
• Work in a fast-paced, team-oriented environment.
• Uphold and abide by all Broadmoor policies, procedures, and safety guidelines.
• Responsible for all recruitment compliance processes and requirements.

What we are looking for

• Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Previous administrative or HR experience preferred.
• Experience with international visa programs preferred.
• Experience running social media or marketing preferred.
• Must be highly organized and detail oriented.
• Valid U.S. Driver’s License preferred.
• Enthusiastic, friendly, and energetic team member who works well with others.
• Strong interpersonal communication skills
• Occasional heavy lifting (up to 50 lbs.) with a work environment that may be indoors and outdoors at times.
• Reasonable accommodations will be made for individuals with disabilities.

• Benefits: We empower our team with a rewards package including comprehensive health and dental insurance, a 401(k)-retirement plan, and exclusive local discounts. Please click here for a comprehensive list of benefits.
• Career Development: Your growth is our priority. Whether you are seeking a seasonal position or a long-term career, we provide the hands-on development and training you need to succeed.