Assistant Property Manager – Community & Compliance

Ccaafl; Wimauma, Northern (FL, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

GRS Community Management is seeking an Assistant Property Manager to support a lead Property Manager in a residential community. The role involves processing lease, purchase, and architectural applications, addressing owner issues, scheduling maintenance, and creating work orders.

You will engage with residents, assist with inspections, and help maintain compliance with governing documents and insurance programs in a customer-centric environment on-site in Florida.

Qualifications

• Strong organizational skills and attention to detail, with deadlines in mind.

Responsibilities

• Assist the Property Manager in preparing documentation for community meetings.
• Maintain positive communication with residents, vendors, and board members in the Property Manager's absence.
• Ensure compliance with insurance programs for each property, in collaboration with the Association's broker.
• Provide recommendations on community operations and governance.
• Maintain the Association’s Fact Sheet with current contracts, governing documents, and contracts.
• Prepare and deliver periodic management reports for Board meetings.
• Support compliance with statutes and governing documents.
• Maintain an up-to-date Policy Manual for the community.
• Assist with emergency procedures and resident communications.
• Manage the Work Order system for timely resident requests.
• Support the Architectural Review Program (ACC) with timely responses.
• Address incidents and complete incident reports.
• Welcome new homeowners and explain policies and procedures.
• Process lease, purchase, and architectural applications promptly.
• Conduct regular property inspections and oversee repairs.
• Respond to after-hours emergencies promptly.
• Maintain records for residents in the association and unit owner files.
• Assist with community common area inspections and biweekly violation monitoring.
• Schedule Sanction Committee meetings and violation hearings.
• Prepare documentation for meetings and support during Property Manager absences.
• Assist with budget-related coding of bills for ongoing expenses.

Skills

Organization

Rules & Regulations

MS Office

Communication

Time Management

Education

HS Diploma/GED

Associate/Bachelor preferred

LCAM certification

Tools

CINC

Job description

GRS Community Management is seeking an Assistant Property Manager to support a lead Property Manager in a residential community. The role involves processing lease, purchase, and architectural applications, addressing owner issues, scheduling maintenance, and creating work orders.

You will engage with residents, assist with inspections, and help maintain compliance with governing documents and insurance programs in a customer-centric environment on-site in Florida.