Assistant Property Manager - CRE Tenant Relations & Ops

Trinity Partners; Atlanta (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Trinity Partners in Atlanta, GA is seeking an Assistant Property Manager to join the team. The role focuses on maintaining strong owner/tenant relationships, coordinating communications, and supporting financial processes within a full-service CRE firm.

You will assist with rent collection, CAM reconciliations, and vendor management while collaborating with the Property Manager and accountants to ensure accurate lease administration and seamless operations.

Qualifications

• Experience in commercial property management is required.
• Bachelor’s degree from a four-year college or university preferred, or equivalent combination of education and experience.
• Advanced proficiency in Microsoft Outlook, Word, and Excel is required.
• Valid driver’s license required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail with a high level of accuracy.
• Basic accounting experience, including an understanding of Accounts Receivable and Accounts Payable processes.
• Ability to review commercial lease documentation and understanding of lease administration practices.
• Proficiency with MRI or Yardi property management software is preferred.
• Experience with Avid Xchange and/or other commercial AP systems is preferred.
• Ability to be flexible, handling multiple changing priorities while meeting deadlines.

Responsibilities

• Develop and maintain positive property owner and tenant relationships.
• Prepare tenant communications regarding site activity.
• Assist in collecting all rents due according to lease agreements.
• Assist in the preparation of the monthly financial reporting package.
• Assist with CAM reconciliations.
• Use task management software to prioritize client and tenant service requests, and internal preventive maintenance services.
• Track vendor and tenant COI, vendor contracts, and amendments.
• Maintain tenant request logs and ensure work order requests are addressed proactively.
• Work closely with the Property Manager and Accountants to ensure lease terms are understood and clarified with tenants, as necessary.
• Assist in negotiating, preparing, and managing vendor service contracts under the direction of the Property Manager.
• Proactively oversee all contract services, including but not limited to security, landscaping, cleaning, pest control, window cleaning, and trash removal.
• Support property marketing and leasing efforts as required to provide a seamless tour experience for prospective tenants.
• Work with the Property Manager on tenant capital improvement and construction projects, including tenant renovation projects, soliciting bids, and compiling bid comparisons.
• Review and research aged receivables reports, working with tenants and accounting on aged items.
• Handle other duties as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Financial literacy

Education

Bachelor’s degree

Tools

MRI

Yardi

Avid Xchange

MS Outlook

MS Word

MS Excel

Job description

Trinity Partners in Atlanta, GA is seeking an Assistant Property Manager to join the team. The role focuses on maintaining strong owner/tenant relationships, coordinating communications, and supporting financial processes within a full-service CRE firm.

You will assist with rent collection, CAM reconciliations, and vendor management while collaborating with the Property Manager and accountants to ensure accurate lease administration and seamless operations.