Assistant Property Manager

Kahen Properties; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Kahen Properties is a New York City–based real estate management and development company overseeing a residential portfolio with an active development pipeline. We are seeking an Assistant Property Manager to support operations, leasing, tenant relations, and financial reporting.

This role offers hands-on exposure to property management in a growing NYC firm. You will work closely with the Property Manager and ownership to ensure smooth operations and compliant, well-documented property records.

Qualifications

• 1–3 years in residential property management or related real estate role.
• Familiar with NYC housing regulations and compliance a plus.
• Proficient in Microsoft Office; Yardi knowledge a plus.
• Strong organization and ability to manage multiple priorities.

Responsibilities

• Serve as a point of contact for tenant inquiries and complaints.
• Coordinate maintenance with in-house staff and vendors.
• Assist with leasing activities including showings and renewals.
• Support rent collection and arrears tracking.
• Maintain tenant, lease, and property records in PMS.
• Help ensure NYC housing regulation compliance.
• Prepare reports, notices, and routine correspondence.
• Conduct periodic property inspections and address deficiencies.
• Support Property Manager and ownership on special projects.

Skills

Property management

Tenant relations

Yardi

Microsoft Office

Organization

Customer service

Prioritization

Tools

Yardi

Excel

Outlook

Job description

Kahen Properties is a New York City–based real estate management and development company overseeing a residential portfolio with an active development pipeline. We manage our properties with a hands‑on, detail‑oriented approach and are looking for a motivated Assistant Property Manager to support our operations team.

Position Overview

The Assistant Property Manager will support the day‑to‑day management of a portfolio of residential (and select commercial) properties. This role works closely with the Property Manager and ownership on leasing, tenant relations, maintenance coordination, compliance, and financial reporting. It's an excellent opportunity for someone who wants to grow within a well‑established, active NYC real estate firm.

Key Responsibilities

• Serve as a point of contact for tenant inquiries, requests, and complaints, ensuring timely and professional resolution
• Coordinate maintenance and repair work with in‑house staff and outside vendors; track work orders through completion
• Support leasing activity including showings, application processing, lease preparation, and renewals
• Assist with rent collection, arrears tracking, and follow‑up
• Maintain accurate tenant, lease, and property records in property management software (Yardi experience a plus)
• Help ensure compliance with NYC and NYS housing regulations, including rent stabilization (DHCR), Local Laws, and DOB/HPD requirements
• Prepare and review reports, notices, and routine correspondence
• Conduct periodic property inspections and follow up on violations or deficiencies
• Support the Property Manager and ownership on special projects as needed

Qualifications

• Minimum 1–3 years of experience in residential property management or a related real estate role
• Familiarity with NYC housing regulations and compliance strongly preferred
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with Yardi or similar property management software a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Professional demeanor and strong customer‑service orientation

Preferred

• Knowledge of rent stabilization, Good Cause Eviction, and NYC compliance frameworks