Assistant Property Manager

Addison Group; Irvine (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k) retirement plan

Paid vacation

Paid sick days

Paid holidays

Annual company outing

Job summary

Addison Group in Irvine is seeking an Assistant Property Manager to support a mixed portfolio of office, residential and industrial properties. The role blends tenant-facing duties with financial and administrative tasks in a fast-paced environment.

The position emphasizes strong communication, organization, and the ability to manage multiple priorities, with time split between fieldwork and office-based work. A competitive salary and bonus are provided.

Qualifications

• Experience with CAM reconciliations, budgeting, and financial reporting.
• Ability to prepare detailed property budgets and analyze variances.
• Working knowledge of building systems (HVAC, elevators, plumbing, electrical, fire life safety).
• Strong organizational, time management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Customer service oriented with strong interpersonal skills.
• Self-starter able to work independently or with a team.
• High attention to detail and accountability.

Responsibilities

• Assist in day-to-day management of a diverse property portfolio.
• Spend about 50% of time in the field on property visits and inspections.
• Prepare and manage CAM reconciliations, budgets, and narratives.
• Process accounts payable including invoice review and coding.
• Handle work orders and coordinate with vendors and tenants.
• Maintain timely communication via emails and calls throughout the day.
• Support budget oversight, operating expense reconciliations, and reporting.
• Use MS Office for reporting and tracking.

Skills

CAM reconciliations

Budgeting

Financial reporting

Communication

Time management

Multitasking

Customer service

Independence

Tools

Excel

Word

Outlook

Job description

Location: Irvine, CA

Schedule: In-office, Monday–Friday, 8:30 AM – 5:30 PM

Pay: $65,000/yr - $75,000/yr + Bonus

Position Overview

An Irvine-based real estate investment and property management firm is seeking a motivated, detail-oriented Assistant Property Manager to join its growing team. This role supports the management of a mixed portfolio of office, residential, and industrial properties and requires a balance of tenant-facing responsibilities and financial/administrative duties. The ideal candidate is proactive, organized, and capable of managing multiple priorities in a fast‑paced environment. Strong communication skills, accountability, and a willingness to go above and beyond to complete tasks are essential.

Key Responsibilities

• Assist in the day‑to‑day management of a diverse property portfolio (office, residential, industrial)
• Spend approximately 50% of time in the field conducting property visits and inspections
• Prepare and manage CAM reconciliations, budgets, and variance narratives
• Process accounts payable, including invoice review and coding
• Handle work orders and coordinate with vendors and tenants
• Maintain timely communication by responding to emails, voicemails, and internal requests throughout the day
• Build and maintain strong relationships with tenants, vendors, ownership, and internal teams
• Support budget oversight, operating expense reconciliations, and financial reporting
• Conduct internet research and utilize Microsoft Office tools (Excel, Word, Outlook) for reporting and tracking

Qualifications

• Experience with CAM reconciliations, budgeting, and financial reporting
• Ability to prepare detailed property budgets and analyze variances
• Working knowledge of building systems (HVAC, elevators, plumbing, electrical, fire‑life‑safety systems, etc.)
• Strong organizational, time management, and multitasking abilities
• Excellent verbal and written communication skills
• Customer‑service oriented with strong interpersonal skills
• Self‑starter with the ability to work both independently and collaboratively
• High attention to detail and accountability

Work Style Expectations

• Strong problem‑solving skills with the ability to independently research and resolve issues
• Reliable, responsive, and communicative regarding daily activities and whereabouts
• Willingness to complete tasks fully, including staying briefly beyond standard hours when needed
• Consistent follow‑through and ownership of responsibilities

Physical Requirements

• Ability to sit for extended periods
• Frequent use of a computer, phone, and office equipment

Compensation & Benefits

• 100% company‑paid medical, dental, and life insurance premiums (employee only)
• 401(k) retirement plan
• Two (2) weeks of paid vacation annually
• Ten (10) paid sick days annually
• Nine (9) paid holidays
• Annual company outing

If you are looking for a hands‑on role with growth potential in a dynamic real estate environment, this is an excellent opportunity to join a collaborative and driven team.