Assistant Property Manager

fairfieldmanagement; Houma (LA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Fairfield Management is seeking an organized and outgoing Assistant Property Manager in Houma, Louisiana. You will support the Property Manager with on-site operations, showcasing your organizational and customer service skills while delivering an exceptional living experience.

Your responsibilities include maintaining property records, managing lease applications, collecting rent, and ensuring property upkeep. We require a high school diploma and at least 2 years of relevant experience.

A generous benefits package is offered, including health insurance and PTO.

Qualifications

• High school diploma or GED required.
• 2+ years of Property Management or leasing/sales experience preferred.
• Prior experience using ResMan or similar property management software preferred.

Responsibilities

• Assist the Community Manager in property management operations.
• Maintain accurate records in property management software.
• Collect rent and prepare financial reports.
• Manage the leasing process and guide new residents.
• Resolve resident complaints with patience and tact.

Skills

Customer service

Organization

Attention to detail

Proficiency in MS Word

Proficiency in MS Excel

Proficiency in MS Outlook

Education

High school diploma or GED

Tools

Property management software (ResMan)

Job description

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• PTO and Paid Holidays: Embrace work-life balance and recharge with our generous paid time off and paid holiday policies.
• Comprehensive Benefits: as a full-time employee, you will have access to our competitive benefits plans, including medical, dental, vision, 401k, and more.

Fairfield Property Management is seeking an organized and outgoing Assistant Property Manager to join our team! We're looking for a motivated individual who will support our Property Manager in overseeing the on-site operations of our multi‑family community. As the Assistant Property Manager, you'll have the opportunity to showcase your exceptional organizational and interpersonal skills while providing administrative support, interacting with current and prospective residents, collecting rent, and coordinating prompt resident service requests. Your passion for customer service and keen eye for detail will have a direct impact on creating a great living experience for our residents.

Job Highlights

• Serves as the right hand to your Community Manager, assisting in leading property management operations to ensure financial targets and compliance standards are met
• Enters and maintains accurate records in the property management software (ResMan) and completes transactions by entering all required transaction in a timely manner
• Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables
• Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates with residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue
• Follows the Company's established procedures related to evictions by following proper notice requirements, evicting residents, and representing the community as required in court hearings and eviction proceedings
• Manages the leasing process by guiding new residents through each step, completing and verifying all lease applications and sharing results with applicants, as well as guiding the leasing team through effective sales strategies and follow-through
• Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased, obtaining community manager approval, coding charges to appropriate Chart of Account codes, and managing communication between the vendor/contractor, accounting, and the client/owner as needed
• Remains highly visible and available to residents and the public on a daily basis. Helps resolve any resident complaints or concerns with patience and tact
• Ensures the upkeep of the property by regularly inspecting the property and scheduling maintenance repairs and vendors as needed

Qualifications

• High school diploma or GED required
• 2+ years of Property Management or leasing/sales experience in retail, banking, or another related field preferred
• Prior experience using ResMan or other related property management accounting software preferred
• Ability to work in a professional, courteous, cooperative, tactful, and patient manner with residents, FPM employees, vendors, suppliers, and members of the public
• Proficiency in MS Word, MS Excel, MS Outlook, and ability to learn other software as needed
• Ability to maintain reliable transportation, a current and valid driver’s license, and vehicle insurance.