Assistant Property Manager

fairfieldmanagement; Shreveport (LA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

PTO and Holidays

Comprehensive benefits

Job summary

Fairfield Property Management in Louisiana seeks an organized and outgoing Assistant Property Manager to support on-site operations of our multi-family community. You will assist the Property Manager to ensure financial targets and upkeep of the property.

You will interact with residents, collect rent, and coordinate service requests; you will also handle administrative duties and maintain records in ResMan and other systems.

Qualifications

• High school diploma or GED required.
• Property Management experience preferred; administrative office experience is required.
• Experience with Tax Credit, HUD and/or Section 8 housing experience preferred.
• Prior experience using ResMan or other related property management accounting software preferred.
• Ability to work in a professional, courteous, cooperative, tactful, and patient manner with residents, staff and the public.
• Proficiency in MS Word, MS Excel, MS Outlook; ability to learn other software as needed.
• Ability to maintain reliable transportation and a valid driver’s license with vehicle insurance.

Responsibilities

• Assist the Property Manager in leading on-site operations to meet financial targets and compliance standards.
• Enter transactions in ResMan and complete required entries promptly.
• Collect rent, post payments, prepare deposits and reconcile bank accounts.
• Review resident files for delinquencies and enforce lease terms to maximize revenue.
• Assist with evictions per policy and represent the community in court when needed.
• Maintain current availability/waiting lists and conduct recertifications.
• Process vendor invoices and coordinate with accounting and residents as needed.
• Be visible to residents; resolve complaints with patience and tact.
• Oversee property upkeep and scheduling of maintenance and vendors.

Skills

Customer service

Organizational skills

Interpersonal skills

MS Office (Word/Excel/Outlook)

Education

High school diploma or GED

Tools

ResMan

Property management software

Job description

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• PTO and Paid Holidays
• Comprehensive Benefits: medical, dental, vision, 401k, and more.

Fairfield Property Management is seeking an organized and outgoing Assistant Property Manager to join our team! We're looking for a motivated individual who will support our Property Manager in overseeing the on‑site operations of our multi‑family community. As the Assistant Property Manager, you’ll have the opportunity to showcase your exceptional organizational and interpersonal skills while providing administrative support, interacting with current and prospective residents, collecting rent, and coordinating prompt resident service requests. Your passion for customer service and keen eye for detail will have a direct impact on creating a great living experience for our residents.

Job Highlights

• Serves as the right hand to the Property Manager, assisting in leading property management operations to ensure financial targets and compliance standards are met
• Enters and maintains accurate records in the property management software (ResMan) and completes transactions by entering all required transactions in a timely manner
• Completes the daily transactions and tasks related to the financial operation of the community by collecting and posting rent, fees, and other payments, preparing daily bank deposits and reconciling bank accounts, preparing financial reports, and processing invoices and payables
• Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates with residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue
• Follows the Company’s established procedures related to evictions by following proper notice requirements, evicting residents, and representing the community as required in court hearings and eviction proceedings
• Maintains current availability/waiting lists
• Conducts annual and interim recertification
• Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased, obtaining community manager approval, coding charges to appropriate Chart of Account codes, and managing communication between the vendor/contractor, accounting, and the client/owner as needed
• Remains highly visible and available to residents and the public on a daily basis. Helps resolve any resident complaints or concerns with patience and tact
• Ensures the upkeep of the property by regularly inspecting the property and scheduling maintenance repairs and vendors as needed

Qualifications

• High school diploma or GED required
• Property Management experience preferred; administrative office experience is required
• Experience with Tax Credit, HUD and/or Section 8 housing experience preferred
• Prior experience using ResMan or other related property management accounting software preferred
• Ability to work in a professional, courteous, cooperative, tactful, and patient manner with residents, FPM employees, vendors, suppliers, and members of the public
• Proficiency in MS Word, MS Excel, MS Outlook, and ability to learn other software as needed
• Ability to maintain reliable transportation, a current and valid driver’s license, and vehicle insurance.

About Us

Since 1976, Fairfield Property Management has specialized in professional property management of luxury and affordable multi‑family properties with a portfolio that spans across Louisiana, New Mexico, and Alabama. Our customer‑first service has driven our exceptional reputation and growth. With an operational approach that is hands‑on, we offer unparalleled expertise across property management functions - creating a seamless experience for residents and investors. Come join our dedicated team and unleash your potential for growth and success. With ongoing training and development opportunities, you’ll have the chance to expand your skill set and advance your career within our thriving organization. If you have a passion for customer service, great administrative skills, and thrive in a dynamic environment, we want to hear from you.