Assistant Property Manager

Seacrest Services, Inc; Florida; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and life insurance

Disability coverage

401(k) plan

Vacation and holiday pay

Job summary

Seacrest Services, Inc. is seeking an Assistant Property Manager for a residential condominium community in Palm Beach Gardens, Florida.

You will work with the Property Manager to support daily operations, assist residents, coordinate maintenance and vendors, and maintain association records. This hands-on role fits an organized, service-oriented communicator who can manage competing priorities and help maintain a welcoming, well-maintained community.

Qualifications

• Strong organizational, administrative, and project coordination skills.
• Excellent customer service, communication, and conflict-resolution skills.
• Working knowledge of property maintenance and vendor coordination.
• Proficiency in Microsoft Word, Excel, Outlook, and office technology.
• Ability to conduct onsite inspections and manage evening meetings or emergencies.
• Preferred: experience in condominium, HOA, multifamily, or residential property management.
• Preferred: Florida CAM license and knowledge of condo regulations.

Responsibilities

• Support the Property Manager with daily operations and inspections.
• Coordinate maintenance, vendor services, and preventive maintenance; track work orders.
• Assist with construction projects and community improvements.
• Be a professional point of contact for residents, homeowners, and vendors; handle inquiries and follow-up actions.
• Assist with rules, policies, parking enforcement, access control, and compliance.
• Maintain association records and prepare Board materials and updates.
• Review vendor invoices and assist with budgeting and expenditures.
• Coordinate resident communications and community events; support office operations.
• Assist with incident reporting and emergency response coordination, including occasional evenings.

Skills

Organizational skills

Administrative skills

Project coordination

Customer service

Communication

Conflict resolution

Vendor coordination

Onsite inspections

MS Word

MS Excel

MS Outlook

Office technology

Education

Florida CAM license

Condominium/HOA property management experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Seacrest Services, Inc., an established property management company serving residential communities throughout South Florida, is seeking an Assistant Property Manager for a residential condominium community in Palm Beach Gardens, Florida. Working alongside the Property Manager, you will support daily operations, assist residents, coordinate maintenance and vendors, and maintain association records. This hands‑on role is well suited to an organized, service‑oriented communicator who can manage competing priorities and help maintain a welcoming, well‑maintained community. Seacrest offers a collaborative environment focused on professionalism, integrity, teamwork, and opportunities to develop property management skills.

Responsibilities

• Support the Property Manager with daily community operations, property inspections, and maintenance coordination.
• Inspect common areas, amenities, landscaping, and building exteriors; identify and document maintenance needs, safety concerns, and potential community rule violations.
• Coordinate vendor services, repairs, inspections, and preventive maintenance; track work orders, project timelines, and vendor performance.
• Assist with construction projects, property enhancements, and community improvement initiatives.
• Serve as a professional point of contact for residents, homeowners, and vendors; respond to inquiries, complaints, and service requests and document follow‑up actions.
• Assist with community rules, association policies, parking enforcement, access control, and compliance procedures.
• Maintain association records, correspondence, resident documentation, and reports; help prepare Board meeting materials and project updates.
• Review vendor invoices, proposals, and supporting documents; assist with expenditure tracking and budget monitoring.
• Help coordinate resident communications, community events, office operations, and administrative and maintenance personnel as needed.
• Support incident reporting and emergency response coordination, including occasional evening meetings or emergencies.

Qualifications

• Strong organizational, administrative, and project coordination skills, with attention to detail and the ability to prioritize tasks and work independently.
• Excellent customer service, communication, and conflict‑resolution skills, along with professional judgment.
• Working knowledge of property maintenance and vendor coordination.
• Proficiency in Microsoft Word, Excel, Outlook, and office technology.
• Ability to conduct onsite inspections and assist with occasional evening meetings or emergencies.
• Preferred: Previous experience in condominium, HOA, multifamily, or residential property management.
• Preferred: Florida Community Association Manager (CAM) license; experience supporting condominium association Boards; and familiarity with Florida condominium regulations and community association operations.
• Preferred: Experience coordinating construction, maintenance, or improvement projects and supervising or coordinating administrative and maintenance personnel.

Duties requiring a CAM license must be performed by an appropriately licensed individual or otherwise in compliance with Florida law.

Benefits

• Health, dental, and life insurance
• Short‑term and long‑term disability coverage
• 401(k) plan
• Vacation and holiday pay

Seacrest Services is an equal opportunity employer and a drug‑free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.