Assistant Property Manager

Westcore; Dallas (TX); On-site; USD 80,000 - 95,000; Full time

Job summary

Westcore is seeking an Assistant Property Manager to support its growing portfolio. The successful candidate will manage tenant relations, coordinate vendor services, and assist in administrative tasks. This mid-senior level position offers a competitive salary, benefits, and opportunities for professional growth.

Benefits

Competitive Healthcare Coverage

Multilayered Vacation

401K offerings

Qualifications

• Five years’ experience in property management or related industry.
• State real estate license and coursework toward RPA or CPM designations a plus.
• Ability to work in a fast-paced environment.

Responsibilities

• Serve as primary point of contact for tenants and coordinate all incoming requests.
• Maintain vendor contracts and assist in preparing bid packages.
• Prepare monthly accounts receivable reports and collect outstanding receivables.

Skills

Excellent verbal skills

Excellent written skills

Organizational skills

Education

Bachelor’s degree in Real Estate, Accounting, Economics, or related field

Tools

Yardi

Excel

Job description

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This range is provided by Westcore . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $95,000.00/yr

Company Overview

Westcore is a fully-integrated commercial real estate investment company with institutional scale and capabilities, that operates with the speed and adaptability of opportunistic entrepreneurs. Westcore has a dynamic track record of real estate investing going back to its founding in 2000. We focus on well-located industrial properties in the United States. We are a vertically integrated company with expertise in all facets of real estate investment management: acquisitions, finance, asset management, leasing, construction and building operations.

To better support our Property Management Department and the anticipated doubli ng of our portfolio over the next few years, Westcore is looking for a well rounded Assistant Property Manager.

Position Summary

The Assistant Property Manager (APM) collaborates with Property Management and Department staff, along with vendors and tenants to ensure that all aspects of managing Westcore’s Central/Eastern portfolio are addressed efficiently and professionally. It is the responsibility of the APM not only to exhibit exceptional customer service when communicating with tenants, prospective tenants, vendors and team members, but also to focus on productivity and programs on a day-to-day basis that will assure that all projects are managed and executed.

Core Roles & Responsibilities

• Serve as primary point of contact for tenants and coordinate all incoming tenant requests for services; assess nature/urgency of request, determine priority and initiate action. Follow up to ensure completion.
• Primary vendor contact, responsible for R&M project management and coordination
• Responsible for leading rent collection efforts for portfolio
  
  

PRIMARY DUTIES: (The below list is not comprehensive, and priorities will change on a day-to-day basis)

Operations

• Maintain vendor contracts and assist in preparing bid packages including RFP process.
• Contact vendors to schedule work in the building and in tenant spaces.
• Review property inspection and security reports provided by vendors and manage subsequent action items.
• Assist PM in managing capital budget to ensure approvals, scope development, and completion of work align with proforma timing.
• Assist in managing work order/property inspection system (Facility Manager).
• Assist Property Manager in all facets of building operations including life safety issues, incident reports, and insurance claims.
  
  

Tenant Relations & Lease Administration

• First point of contact for tenant correspondence.
• Manage tenant relations, escalating to PM and others, as necessary.
• Prepare monthly accounts receivable reports and collect outstanding receivables from tenants; prepare tenant default notices and work with outside counsel as needed to facilitate eviction proceedings.
• Prepare move-ins/move-outs letters and coordinate inspections, as required.
• Work with Leasing and Property Manager to facilitate leasing process.
  
  

Property Accounting (in conjunction with Finance & Accounting Departments)

• Review and code invoices for the portfolio
• Work with Property Manager to review and approve monthly reports from Accounting such as tenant charges, late fee reports and rent statements.
• Assist with CAM Estimates and Reconciliation process
• Assist in preparing annual budgets for assigned properties.
  
  

Transactions (Acquisition/ACQ and Disposition/DISPO)

• Assist with property acquisitions and dispositions by preparing post-close communications, reviewing, and organizing due diligence materials, scheduling site visits with tenants and contractors, and estoppel preparation and tracking.
  
  

Desired Skills And Experience

• Bachelor’s degree in Real Estate, Accounting, Economics, or related field.
• Five years’ experience in property management or real estate related industry.
• State real estate license and coursework toward RPA or CPM designations a plus.
• Proficiency with property management/accounting software, preferably Yardi; Excel and other MS Windows applications.
• Excellent verbal, written and organizational skills.
• Ability to work in a fast-paced, collaborative, and results driven environment.
• An assessment will be administered for role related technical and communication skills.
  
  

MISSION

Utilize our expertise and experience to recognize market inefficiencies, quickly deploy capital and talent to act on opportunities, deliver superior outcomes to stakeholders, and strive for excellence in everything we do.

CORE VALUES

Westcore values its employees and works to create an environment where professional and personal growth can be achieved. We look for motivated individuals who share our commitment to excellence. Our employees are supported by an environment where mentoring is encouraged, and where tools and resources to succeed are readily available. Our company lives by its values, treating each other with respect and consideration at all times.

• Integrity: We behave ethically, honestly and respectfully.
• Excellence: We execute brilliantly. We are accountable for our performance and deliver high quality results.
• Teamwork: We are a group of people with diverse talents working to produce positive synergistic results.
• Balance: We work hard while embracing our commitment to family, friends and community.
• Commitment: We foster a culture of service, responsiveness, accountability, and professionalism.
  
  

Compensation: 80K- 95K DOE + 10% Bonus Eligibility. Competitive Healthcare Coverage, Multilayered Vacation, & 401K offerings .

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

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