Assistant Property Manager

AmTrustRE; Chicago (IL); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401k Employer Match, Transit Benefits,

FSA plan option, Life Insurance, and

ClassPass Wellness Options

Job summary

AmtrustRE is seeking an Assistant Property Manager to be the primary on-site management contact at a prominent Downtown Chicago office building. The APM will report to a Property Manager and work closely with the on-site Tenant Services Coordinator.

This is a hands‑on role for someone comfortable making day‑to‑day decisions, keeping tenants and vendors on track, and supporting operating results, leasing activity and upcoming capital or repositioning work.

Qualifications

• 2+ years of experience in property management or administrative support for real estate.
• Experience in Commercial/Class A buildings is preferred.
• Excellent communication and customer service skills; detail-oriented and organized.
• Proficient in MS Office; familiarity with MRI/Yardi is a plus and helps with operations.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Lead day-to-day on-site operations and property inspections.
• Serve as a professional on-site contact for tenants and resolve routine issues.
• Direct on-site staff and coordinate coverage with the Tenant Services Coordinator.
• Coordinate vendor proposals, service contracts, and project follow-up.
• Assist in leasing tours, track critical dates, and support capital projects.
• Help prepare operating and capital budgets and monitor expenses.

Skills

Property management

Customer service

Communication

Organization

Multitasking

Tools

MRI

Yardi

Microsoft Office

Job description

Location: Downtown Chicago, IL (5x in office)

Reports To: Property Manager

About the Company:

AmtrustRE is a privately held firm that acquires, develops, and operates top-tier commercial real estate across a variety of property types. The company currently owns/operates properties in several major U.S. markets with a significant concentration of property in Chicago. Several of the Chicago properties are slated to undergo significant redevelopment initiatives in the near future, offering qualified candidates an opportunity to play an integral role in a high-profile repositioning. The company is highly entrepreneurial and offers substantial career growth opportunities to strong performers.

Job Summary:

AmtrustRE is seeking an Assistant Property Manager to be the primary on-site management contact at a prominent Downtown Chicago office building. The APM will report to a Property Manager and will work closely with the on-site Tenant Services Coordinator. This is a hands‑on role for someone comfortable making day‑to‑day decisions, keeping tenants and vendors on track, and supporting operating results, leasing activity and upcoming capital or repositioning work.

Key Responsibilities:

Building operations and tenant relationships

• Lead day-to-day on-site operations and property inspections
• Serve as a visible, professional contact for tenants; resolve routine issues and bring significant matters to the Property Manager.
• Provide day-to-day direction to the on-site Tenant Services Coordinator and maintain service coverage when needed.

Vendors, leasing and projects

• Coordinate vendor proposals, service contracts, contractor access and performance follow-up.
• Participate in leasing tours, tenant pursuits and tracking critical dates for the downtown office property.
• Work with the Construction or Project Management team on capital improvements, tenant projects and building upgrades.
• Assist in negotiations, procurement, and supervision of vendors/services

Budgets and reporting

• Help prepare and monitor operating and capital budgets, review expenses and identify practical cost savings.
• Review invoice support, purchase orders, tenant bill-backs and receivables follow-up with Accounting.
• Maintain accurate property records and provide timely operating and financial updates to the Property Manager.

Qualifications:

• 2+ years of experience in property management or administrative support (real estate industry preferred)
• Experience in Commercial/Class A buildings
• Excellent communication and customer service skills
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook); MRI, Yardi, familiarity with property management software is a plus
• Ability to multitask and work independently in a fast-paced environment

• Medical, Dental, and Vision coverage offered to full-time employees
• 401k Employer Match, Transit Benefits, FSA plan option, Life Insurance, and ClassPass Wellness Options

AmTrustRE is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.