Assistant Property Manager

The Providence Group of the Carolinas, LLC; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Providence Group Management Services, LLC in Charlotte, NC seeks an Assistant Property Manager to support two Property Managers across properties in Charlotte and other NC/SC areas.

You will manage delinquencies, vendor contracts, leases, and property operations, with emphasis on budget help, reporting, and coordination of maintenance and inspections. A Bachelor's degree and 1 year PM experience preferred; MRI and MS Office skills advantageous.

Qualifications

• Bachelor's Degree in a related field; 1 year of commercial property management preferred.
• Strong time management with ability to handle multiple tasks.
• Excellent written and verbal communication skills.
• Demonstrated interest and enthusiasm for property management.
• Solid understanding of Microsoft Office applications.
• MRI accounting software experience preferred.

Responsibilities

• Manage tenant delinquencies and collections, including notices and ejectment assistance.
• Handle vendor contracts, COIs, and approve invoices with the Property Manager.
• Gather pricing for building maintenance and projects.
• Coordinate tenant move-outs and inspections with the Property Manager.
• Review leases and respond to lease questions.
• Receive and follow-up on tenant maintenance calls and after-hours emergencies.
• Assist with on-site property inspections and lender inspections.
• Assist with annual budget and reconciliation completion.
• Ensure lease compliance and collect COIs.
• Collect and maintain HVAC database and Tenant Sales data.
• Assist in monthly property reports and MRI data entry.
• Collaborate with departments to meet company objectives.

Skills

Time management

Written communication

Verbal communication

Interest and enthusiasm

Microsoft Office proficiency

Education

Bachelor's Degree in related field

Tools

MRI accounting software

Microsoft Office

Job description

Providence Group Management Services, LLC (PGM) is seeking an Assistant Property Manager to join a growing management team in Charlotte, NC. The Assistant Property Manager will work closely with two Property Managers to manage a portfolio of properties in the Charlotte area, as well as properties located in other areas of North and South Carolina.

Essential Duties and Responsibilities

• Manage tenant delinquencies and collections including sending default notices and assisting with the ejectment process as necessary.
• Manage vendor contracts, COI's, and process vendor invoices with the approval of the Property Manager.
• Gather pricing for building maintenance and projects at the direction of the Property Manager.
• Coordinate tenant move-outs including move-out letters, move-out checklist, and assisting the Property Manager with move-out inspections and repairs.
• Read and review tenant leases to confirm lease language and answer lease-related tenant questions.
• Receive and follow-up on tenant maintenance calls (roof leaks, exterior maintenance issues, etc.)
• Provide back-up to the Property Manager as needed for after-hours emergency calls.
• Complete on-site property inspections and visits as needed in order to assist the Property Manager with maintenance items, lender inspections, etc.
• Assist the Property Manager with annual budget and reconciliation completion.
• Assure management company is enforcing lease compliance:
• Collect and track tenant COI's.
• Collect and maintain HVAC database
• Collect and maintain Tenant Sales data
• Assist in completing monthly property reports by reviewing financials, compiling report, and sending to the Property Manager for review and disbursement to Clients.
• Assist as needed with lease data entry in the MRI accounting software system.
• Performs multiple special requests, with varying deadlines, while maintaining routine workload demands and deadlines.
• Works closely with the Property Manager to make sure all tasks are clear. Completes and accepts ownership of all projects and tasks; demonstrates initiative to new challenges.
• Actively provides ideas and feedback in department and team meetings.
• Collaborates with other departments ensuring the management and accounting teams are working together effectively and company objectives are met.

Qualifications

Knowledge/Critical Skills

• Bachelor's Degree and a minimum of 1 year of Commercial Property Management experience preferred. A combination of education and experience accepted.
• Ability to manage time wisely while completing multiple tasks.
• Strong written and verbal communication skills.
• Interest and enthusiasm for the job.
• Strong understanding of Microsoft Office.
• Experience in MRI accounting software preferred.
• Valid driver's license and dependable form of transportation required.

Minimum Physical Requirements

• Ability to sit, stand, and walk for periods of time as well as the ability to lift/carry items up to thirty-five (35) pounds.
• Position will be required to walk up and down stairs and occasionally climb exterior building ladders.