Assistant Property Manager

WMFHA; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Providence Group Management Services, LLC (PGM) is seeking an Assistant Property Manager to join a growing team in Charlotte, NC. You will work closely with two Property Managers to oversee properties in the Charlotte area and other portions of NC/SC.

You will handle tenant delinquencies, vendor coordination, lease reviews, and monthly reporting while supporting the annual budget process. A background in commercial property management is preferred and a valid driver's license is required.

Qualifications

• Bachelor’s Degree and a minimum of 1 year of Commercial Property Management experience preferred. A combination of education and experience accepted.
• Ability to manage time wisely while completing multiple tasks.
• Strong written and verbal communication skills.
• Interest and enthusiasm for the job.
• Strong understanding of Microsoft Office.
• Experience in MRI accounting software preferred.
• Valid driver’s license and dependable form of transportation required.

Responsibilities

• Manage tenant delinquencies and collections including sending default notices and assisting with the ejectment process as necessary.
• Manage vendor contracts, COI’s, and process vendor invoices with the approval of the Property Manager.
• Gather pricing for building maintenance and projects at the direction of the Property Manager.
• Coordinate tenant move-ins including welcome/commencement letters, tenant handbooks, keys, etc.
• Coordinate tenant move-outs including move-out letters, move-out checklist, and assisting the Property Manager with move-out inspections and repairs.
• Read and review tenant leases to confirm lease language and answer lease-related tenant questions.
• Assist the Property Manager with annual budget and reconciliation completion.
• Assure management company is enforcing lease compliance.

Skills

Time management

Written communication

Verbal communication

Microsoft Office

MRI accounting software

Driving license

Education

Bachelor's degree in related field

Tools

MRI accounting software

Job description

Position Summary:

Providence Group Management Services, LLC (PGM) is seeking an Assistant Property Manager to join a growing management team in Charlotte, NC. The Assistant Property Manager will work closely with two Property Managers to manage a portfolio of properties in the Charlotte area, as well as properties located in other areas of North and South Carolina.

Essential Duties and Responsibilities:

• Manage tenant delinquencies and collections including sending default notices and assisting with the ejectment process as necessary.
• Manage vendor contracts, COI’s, and process vendor invoices with the approval of the Property Manager.
• Gather pricing for building maintenance and projects at the direction of the Property Manager.
• Coordinate tenant move-ins including welcome/commencement letters, tenant handbooks, keys, etc.
• Coordinate tenant move-outs including move-out letters, move-out checklist, and assisting the Property Manager with move-out inspections and repairs.
• Read and review tenant leases to confirm lease language and answer lease-related tenant questions.
• Receive and follow-up on tenant maintenance calls (roof leaks, exterior maintenance issues, etc.)
• Provide back-up to the Property Manager as needed for after-hours emergency calls.
• Complete on-site property inspections and visits as needed in order to assist the Property Manager with maintenance items, lender inspections, etc.
• Assist the Property Manager with annual budget and reconciliation completion.
• Assure management company is enforcing lease compliance:
• Collect and track tenant COI’s.
• Collect and maintain HVAC database
• Collect and maintain Tenant Sales data
• Assist in completing monthly property reports by reviewing financials, compiling report, and sending to the Property Manager for review and disbursement to Clients.
• Assist as needed with lease data entry in the MRI accounting software system.
• Performs multiple special requests, with varying deadlines, while maintaining routine workload demands and deadlines.
• Works closely with the Property Manager to make sure all tasks are clear. Completes and accepts ownership of all projects and tasks; demonstrates initiative to new challenges.
• Actively provides ideas and feedback in department and team meetings.
• Collaborates with other departments ensuring the management and accounting teams are working together effectively and company objectives are met.

Qualifications

Knowledge/Critical Skills:

• Bachelor’s Degree and a minimum of 1 year of Commercial Property Management experience preferred. A combination of education and experience accepted.
• Ability to manage time wisely while completing multiple tasks.
• Strong written and verbal communication skills.
• Interest and enthusiasm for the job.
• Strong understanding of Microsoft Office.
• Experience in MRI accounting software preferred.
• Valid driver’s license and dependable form of transportation required.

Minimum Physical Requirements:

• Ability to sit, stand, and walk for periods of time as well as the ability to lift/carry items up to thirty-five (35) pounds.
• Position will be required to walk up and down stairs and occasionally climb exterior building ladders.