Commercial Property Assistant — Onsite (Charlotte)

LimitlessLi LLC; Charlotte (NC); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

3 weeks PTO

Job summary

LimitlessLi LLC in Charlotte, NC seeks a Commercial Property Assistant to provide administrative and operational support to the Property Management team, handling day-to-day management of diverse commercial properties. This onsite role offers a clear career path toward APM and Property Manager positions.

Responsibilities include tenant relations, lease administration, vendor coordination, financial support, and inspections.

Qualifications

• 1+ year of commercial property management experience.
• Strong MS Office, especially Excel.
• Excellent organizational and communication skills.
• Valid driver’s license for local property travel.

Responsibilities

• Prepare and process tenant correspondence, notices, reports, and property owner communications.
• Coordinate seamless tenant move-ins, move-outs, and daily maintenance service requests.
• Develop and maintain strong, professional relationships with tenants, vendors, property owners, and internal teams.
• Maintain organized electronic files for leases, service contracts, amendments, and certificates of insurance.
• Track and manage Certificates of Insurance (COI) to ensure full compliance across all properties.
• Maintain detailed operational logs, including Tenant Gross Sales, HVAC Maintenance Agreements, and lease tracking files.
• Obtain and evaluate vendor proposals, assisting with contract administration and service verification.
• Create and assign work orders in the property management system, following up to ensure timely completion.
• Schedule preventive maintenance and maintain annual testing logs for roof, sprinkler, fire panel, backflow, and fire extinguisher compliance.
• Assist with tenant mailings, including Welcome Letters, annual reconciliation packages, and TICAM letters.
• Support collections processes and the management of aged receivables.
• Manage updates to building access control systems and record tenant address changes.
• Participate in routine property inspections and generate detailed follow-up reports.
• Monitor overall property conditions and coordinate necessary repairs with external vendors.
• Support Property Managers in achieving key operational goals and maintaining high property standards.

Skills

Property management experience

Microsoft Office

Advanced Excel

Organizational skills

Communication

Multi-tasking

Customer service

Initiative

Driver's license

Tools

Yardi

MRI

AppFolio

Job description

LimitlessLi LLC in Charlotte, NC seeks a Commercial Property Assistant to provide administrative and operational support to the Property Management team, handling day-to-day management of diverse commercial properties. This onsite role offers a clear career path toward APM and Property Manager positions.

Responsibilities include tenant relations, lease administration, vendor coordination, financial support, and inspections.