Assistant Property Manager

Farley White Interests; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Benefits package available immediately

Company match retirement savings

Disability and life insurance

Generous paid time off and holidays

Job summary

Farley White Interests, a Boston-based owner/developer of first-class commercial real estate, seeks an Assistant Property Manager for a 300,000 sf Class A building. You will support daily operations, coordinate tenant requests, and administer management services to maintain exceptional tenant relations.

The role requires 3–5 years in commercial real estate, familiarity with building systems, and strong budget and reporting skills.

Qualifications

• 3–5 years of experience in commercial real estate management.
• Experience with downtown office buildings preferred.
• Familiarity with building systems (HVAC, electrical, life safety).
• Budget management and monthly financial reconciliation experience.
• Strong customer service and problem-solving skills.
• Excellent written and verbal communication.

Responsibilities

• Assist management in tenant relations and day-to-day operations.
• Serve as a point of contact for tenant inquiries and service requests.
• Run monthly accounts receivable reports and generate late notices.
• Prepare monthly/quarterly financial reports and annual operating budget.
• Maintain rent roll and coordinate charges with accounting.
• Process tenant billings and track utilities and charges.
• Coordinate with on-site security for safety programs.
• Assist in move-ins/move-outs, insurance certificates, and signage.
• Liaise between senior management and clients for strong relations.
• Assist in bids and vendor contracts; manage lease abstracts.

Skills

Customer service

Problem solving

Communication skills

Organization

Teamwork

Attention to detail

Education

Bachelor's degree preferred

Associate degree preferred

Tools

MRI

Building Engines

Nexus Payables

Yardi

Microsoft Office

Job description

Farley White Management Company is seeking an Assistant Property Manager to support the daily operations of a 300,000 sf Class A office building located in Boston, MA.The Assistant Property Manager will collaborate with the management team on the day-to-day operations through the coordination of tenant requests and administration of management services. The ideal candidate will have prior experience in the commercial real estate management industry, preferably in downtown commercial office setting.

PROPERTY MANAGEMENT RESPONSIBILITIES:

• Assist Property Management in promoting, establishing and maintaining positive relations with the tenants and with the day-to-day operations of the property.
• Serve as a point of contact for tenant inquiries, monitors work orders to ensure all requests are responded to in a timely manner and follow-up with customers to ensure service requests are completed to their satisfaction.
• Accounts Receivable: Run monthly receivable reports for review and collection.Generate late notices per lease agreements.
• Assist in the preparation of monthly and quarterly financial reports and the preparation of yearly operating budget.
• Maintain monthly rent roll for tenants and coordinate scheduled charges with accounting.
• Process Tenant Billings: Track tenant utility, work order and improvement charges and bill back on monthly basis.
• Coordinate with on-site security to ensure compliance of all safety programs and procedures.
• Assist in tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection.
• Act as liaison between senior management and clientele to ensure favorable relations.
• Assist in the solicitation of bids and prepare vendor service contracts.
• Lease Administration:Prepare lease abstracts and have a strong understanding of landlord/tenant lease obligations.

QUALIFICATIONS:

• 3-5 years of experience in commercial real estate management required.
• Prior experience with downtown office buildings.
• Familiarity with building systems (HVAC, electrical, life safety, building management systems) preferred.
• Associate or Bachelor’s degree preferred.
• Familiarity with budget management and monthly financial reconciliation reports.
• Proven customer service and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated proficiency with computer programs to include Microsoft Office Suite and other property management software such as MRI, Building Engines, Nexus Payables, Yardi.
• Ability to organize and coordinate work efficiently and set priorities.

OTHER SKILLS & ATTRIBUTES:

• Ability to organize and coordinate work efficiently and set priorities.
• Ability to work independently and collaborate as part of a team.
• Ability to work under pressure and effectively meet deadlines.
• Strong communication and negotiation skills with a focus on diplomacy, problem-solving, and professionalism.

COMPENSATION:

• Salaried position, commensurate with experience.
• Profit sharing and bonus program included.

BENEFITS:

• Farley White offers an attractive benefits package available immediately upon hire.
• Retirement savings program with company match.
• Company paid short & long-term disability, life insurance plan.
• Generous paid time off plan and company holidays

ABOUT US:

Farley White Interests is a Boston based owner/developer of first class commercial real estate operating in Massachusetts, New Hampshire, and Florida. The success and growth of the company is reliant upon the talented team of individuals who support and trust in our passion for real estate. Our mission is to provide extraordinary value for our customers, generate responsible financial returns on our invested capital, and create lasting and beneficial relationships for our employees and the communities where we operate.

Acceptance of employment offer will be contingent upon successful completion of a lawful background check and/or drug test, and applicants will be provided with the required notices and asked for written authorization before any such check or test is conducted.

Farley White Management is an equal employment opportunity employer.