Assistant Property Manager

Morning Calm Management; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Morning Calm Management is seeking an Assistant Property Manager to support the management of signature Class A office buildings. The role emphasizes financial oversight, vendor coordination, and tenant relations to ensure a superior tenant experience.

The ideal candidate will be detail-oriented, highly organized, and able to work both independently and as part of a team in a fast-paced environment. Prior property management experience and relevant certifications are a plus.

Qualifications

• Associates degree or relevant experience required, CPM/RPA/CCIM a plus.
• Strong written and verbal communication and organizational skills.
• Experience with commercial property management and tenant relations is preferred.

Responsibilities

• Maintain confidentiality of sensitive information and client data.
• Oversee financial management and assist in annual operating budgets.
• Review monthly statements and assist with accruals and property reports.
• Coordinate vendor invoices, maintenance work orders, and preventative maintenance.
• Support tenant relations, move-in/out activities and tenant inquiries.
• Assist in emergency procedures and drills with tenants.

Skills

Communication skills

Analytical thinking

Independent work

Attention to detail

Team interaction

Education

Associates Degree in Business Administration or related

CPM / RPA / CCIM designation

Tools

MS Excel

Microsoft Word

Property management software

Job description

We are currently seeking an Assistant Property Manager to join our rapidly growing real estate investment and management team.The Assistant Property Manager is responsible for activities required to successfully manage and supervise signature Class A office buildings.The assistant property manager has the responsibility to assist the management team with the responsibility and accountability to ensure the highest standard in property operations ensuring a superior customer / tenant experience and fiscal management.The ideal candidate will be high energy and able to adapt in a fast paced, dynamic work environment.The candidate should be able to work well in a team setting but will also be able to work independently, be self-motivated and take initiative when required.

Position Responsibilities:

The assistant property manager must have the ability to remain calm and respond quickly to resolve problems which may arise in day-to-day operations, be resourceful and self-directed, complete multifaceted tasks under demanding conditions to accomplish desired results, be detail oriented, maintain a high level of confidentiality, and project a professional image and a positive attitude.Working with the property management team, and other departments, the assistant property manager is responsible for activities required to successfully manage a signature class A office building, but not limited to, the following:

• Maintain strict confidentiality as it relates to all sensitive property, client, tenant and corporate information and issues
• Financial and fiscal management
• Assist in preparation of first draft of annual operating budgets for the asset
• Approve and process vendor invoices for payment
• Review monthly financial statements for the asset paying particular attention to income and expense variances
• Assist with the preparation of proper accruals, both monthly and at year end
• Assist in preparation of monthly property reports
• Assist in building and vacancy inspections
• Monitor receivables reports on a regular basis throughout the month and assure tenant compliance with all lease provisions
• Monitor the Tenant Service Request System ensuring the timely dispatch and completion of tenant service requests
• Coordination and scheduling of vendors and contractors for maintenance related work orders and services requests
• Coordination and scheduling or vendors and contractors for preventative maintenance programs for building systems
• Maintain accurate electronic and paper files within the filing system
• Tenant relations and development
• Respond to tenant phone calls and emails in a timely manner and assist with problem resolution.Follow up with tenants to ascertain tenant's satisfaction with work performed
• Assist in the coordination of tenant move-in and move-out
• Coordinate distribution of the tenant manual and the return of necessary forms from same
• Prepare or review emergency procedure manual.Conduct emergency procedure training and drills with tenants

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position.Employees will be required to work as a team and follow any job-related instructions and to perform any other requested duties.Team members are expected to perform these duties with an enthusiastic attitude and to assist wherever necessary to accomplish the Company’s overall goals.

Qualifications:

Education:

Associates Degree in Business Administration or other relevant experience/disciplines or a professional real estate designations [CPM, RPA, CCIM].

Experience:

Minimum of 3 years and preferably 5-10 years Commercial Property Management or related experience.

Skills & Knowledge:

• Excellent verbal and written communication skills
• Ability to analyze problems, develop and support solutions
• Ability to interact with all levels of personnel
• Ability to work independently at times in a high stress environment
• Computer and internet literate with knowledge of Excel and Microsoft word
• Detail oriented, highly organized and familiarization with property management software