Assistant Project Manager, Design and Construction

Catholic Health Services; Melville (NY); On-site; USD 78,000 - 98,000; Full time

Benefits offered by this job

Tuition assistance

Defined benefit pension

Benefits package

Job summary

Catholic Health in New York is seeking a Facilities Project Coordinator to support the Real Estate Development & Facilities department, planning, coordinating, monitoring, and directing capital design and construction projects across hospital campuses.

The role requires at least four years of design/construction experience in a major facility setting, a Bachelor's degree preferred, and AutoCAD proficiency. Strong organizational, communication, and safety focus are essential.

Qualifications

• Bachelor’s Degree preferred; healthcare project management certifications may be considered.
• Four years design/construction experience in a major facility setting.
• Proficiency with AutoCAD; strong attention to detail.
• Excellent written and oral communication; ability to work in a team; ability to work under stress.

Responsibilities

• Coordinate designer, contractors and vendors with project team.
• Prepare contract documents for bidding to outside contractors and vendors.
• Prepare and follow up on project documentation and schedules.
• Ensure safety programs and regulatory compliance on sites.
• Update capital project progress in tracking systems and documentation.

Skills

Detail orientation

Multitasking

Communication

Computer literacy

Teamwork

Stress management

Education

Bachelor’s Degree preferred

Tools

Autocad

Job description

Overview

Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.

At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!

Job Details

Support the system’s Real Estate Development & Facilities department in planning, coordinating, monitoring, and directing facility design and construction related activities and projects. Evaluate design documents for accuracy and completeness. Develop construction budgets for approval by entity Administration. Monitor design, procurement and construction progress and track completed work vs. budget. Evaluate additional work scope and proposed change orders. Prepare project cost reports. Perform punch lists on completed projects. Prepare and maintain all project documentation. Coordinate various construction activities with project stakeholders to deliver projects safely according to the needs of the existing entity. Prepare project schedules. The employee may be based at the entity hospital campus based upon the geographic locations of the capital projects assigned and will support the capital delivery executive responsible for the region of projects.

DUTIES/RESPONSIBILITIES:

• Employee aids in the orientation of new employees.
• Provides several support functions for the AVP Capital Delivery and the RED&F office
• Coordination of designer, contractors and/or related vendors with project team.
• On an on-going basis provide updates on the AutoCAD (ACAD)/electronic database system and provides staff with necessary information when requested.
• Coordinates with consultants/vendors providing necessary information (electronics, e-mail, faxes, drawings, etc.) to expedite capital projects.
• Attendance, with necessary follow-up, of schedule project meetings.
• Prepare contract documents for bidding to outside contractors and vendors as required.
• Provide interaction and project clarifications with all trade/contractors and project team.
• Prepare and follows up on documentation required by local agencies (building dept., zoning/planning depts., health depts., etc.).
• Provide project photographs to track the progress of work and properly documents and maintains a log.
• Ensure appropriate documentation and training is in place and available on the site for any appropriate Joint Commission, Department of Health or Authorities Having Juristiction (AHU’s) documentation (Life Safety and Utilities), should a survey occur directly adjacent to construction activity.
• Manage construction and closeout of capital project
• Oversee design activities and facilitate development of project objectives in tandem with in-house or hired design consultant team.
• Performs tasks as requested for A.V.P. and/or assigned Capital Delivery executive (i.e. reports, letters, etc.).
• Work with local and state regulatory agencies.
• Utilize Autocad software, as required.
• Perform ongoing inspections of construction sites to ensure high quality standards are being met.
• Focus on safety and ensure construction companies have and follow a strong safety program.
• Develop project schedules and focuses on maintaining those schedules.
• Assist in maintaining Autocad files.
• Update capital project progress in appropriate capital project tracking systems and or project management information system. Utilize project management softwares as required to progress the project.

POSITION REQUIREMENTS AND QUALIFICATIONS:

Education:

Bachelor’s Degree preferred.Certifications and or alternative training in project and construction management courses in a healthcare will be considered.

Skills:

• Autocad
• Ability to concentrate on detail
• Ability to remember multiple tasks
• Excellent Oral and Written Communication skills
• Excellent computer skills
• Ability to function on a team
• Ability to work well in stressful situations

Physical Requirements:

• Standing, walking, bending, climbing and carrying
• Lifting/Lowering up to 15 lbs on an occasional basis; up to and over

50 lbs on a rare basis

• Visual and hearing acuity
• Fine hand/eye coordination

Experience:

Four years design and construction experience in a major facility setting.

Salary Range

USD $78,000.00 - USD $98,000.00 /Yr.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.