Assistant Project Manager

Michilli Inc.; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Michilli, Inc. is seeking a Project Coordinator to support Project Managers and Superintendents in managing cost, schedule, document control, and quality standards on high-end retail and luxury residential projects.

The role requires GC experience or familiarity, strong organization, and proficiency with MS Office, with knowledge of Sage and Procore considered a plus. The candidate will help with submittals, RFIs, logs, and closeout activities on site.

Qualifications

• Bachelor's degree in Architecture, Construction, Engineering or related discipline required.
• 2–5 years of related experience or equivalent education/training.
• Excellent organizational skills and attention to detail.
• Experience with Sage is a plus.
• Experience with Procore is a plus.
• Proficient in Microsoft Office suite.
• Strong written and verbal communication skills.
• Interpersonal skills to work with internal and external stakeholders.

Responsibilities

• Oversee setup and maintenance of project files and folders.
• Distribute project information (drawings, specs, addenda) to the project team.
• Attend, document and distribute minutes of key meetings.
• Ensure 100% subcontractor compliance prior to start of project.
• Coordinate with PM to generate submittal, RFI and change log.
• Provide support to planning and coordination of construction.
• Expedite vendor estimates and client change requests.
• Track equipment deliveries and reconcile invoice issues.
• Assist finance with project analysis as needed.
• Coordinate closeout with DOB and create electronic close-out files.
• Collaborate with estimating on take-offs, bids, procurement and scheduling.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Microsoft Office

Education

Bachelor's degree in Architecture, Construction, Engineering or related discipline

Tools

Sage

Procore

Job description

Overview: Provide project support to Project Managers and Superintendents to ensure project cost, schedule, document control and quality standards are met.

High end retail and luxury residential experience is recommended.

GC experience is preferred.

Duties & Responsibilities:

• Oversee setup and maintenance of project files including but not limited to generating project directory and job folders, ensuring permit application completion, as well as distribution of updated project documents.
• Receive and distribute project information (sketches, drawings, specs, addendum, etc.) in a timely and accurate manner to Project Team.
• Attend, document and distribute minutes of project hand-off, kick off and weekly progress meetings.
• Oversee 100% sub-contractor compliance (insurance/contract/etc.) prior to start of project.
• Coordinate with Project Manager to generate submittal, RFI and change request logs.
• Provide support to Project Team to facilitate planning and coordination of construction.
• Expedite vendor estimates and proposals used for client change requests.
• Track and communicate equipment and appliance deliveries.
• Evaluate sub-contractor change orders to be processed through Project Manager.
• Generate and maintain project tracking of schedule and budget.
• Reconcile invoice issues.
• Assist finance department with project analysis when needed.
• Coordinate with sub-contractors and vendors to ensure timely closeout for DOB.
• Create electronic close out files for each project.
• Work with estimating including take off, subcontractor requests for proposals, scope sheets, procurement and scheduling.

Qualifications:

• Bachelor’s degree in Architecture, Construction, Engineering or related discipline required
• Two (2) to five (5) years of related experience; or an equivalent combination of education, training and/or experience
• Excellent organizational skills and attention to detail
• Experience with Sage is a plus
• Experience with Procore is a plus
• Proven written and verbal communication skills
• Proficient in Microsoft Office suite
• Demonstrate strong interpersonal skills with the ability to work with individuals at all levels, both internal and external

Physical Requirements:

• Must be able to visit job sites as needed.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift and/or move up to 20 pounds.

Michilli, Inc. is an Equal Opportunity Employer

Michilli, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.