Assistant Project Manager

Michilli Inc.; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Michilli Inc. in New York seeks an Assistant Project Manager / Estimator for its Servizio department to help oversee Emergency Service Calls, Standard Service Calls, Maintenance programs, and Special Projects.

You will assist the Project Manager with bid proposals, schedules, procurement, subcontractor coordination, and client communications while ensuring safety, quality, and timely delivery on site. Proficiency with Sage 300 and Procore is preferred.

Qualifications

• Excellent organizational skills and attention to detail.
• Proven written and verbal communication skills.
• Demonstrate strong interpersonal skills with the ability to work with individuals at all levels.
• Experience managing multiple high-end, fast track projects concurrently.

Responsibilities

• Assist the Project Manager and create bid proposals approved by clients.
• Assist and create project schedules indicating critical path and deliveries.
• Coordinate required COIs, contracts, exhibits and POs; manage procurements.
• Schedule trades, review RFIs, submittals, invoicing, change orders and closeouts.
• Coordinate communications with clients, architects, and engineers; document weekly reports.
• Ensure safety protocols and quality adherence on site.
• Set up cost codes and prepare billing in Sage 300 and Procore.
• Produce weekly financials and closeout status reports; manage Fridays AP tasks.

Skills

Excellent organizational skills

Written communication

Verbal communication

Interpersonal skills

multitask management

Tools

Sage 300

Procore

Job description

For over twenty-five years, Michilli Inc. has delivered premium quality and service to retail, residential and commercial projects. Led by founder Angelo Michilli, the company has provided construction and consulting services ranging from luxury retail boutiques to private homes to offices.

Our projects vary in size, scope and location, yet our commitment to excellence remains the same. Our global sourcing network, highly skilled tradespeople, and experienced management team powers our collaboration with designers, architects and owners to create the landmarks of tomorrow.

Overview:

The Assistant Project Manager / Estimator for Servizio (Service) department will assist in overseeing four types of projects: (1) Emergency Service Calls: Any immediate or urgent work that needs to be fixed asap. (2) Standard Service Calls: Any scope of work that is not urgent. (3) Maintenance: Bi-Yearly/Quarterly/Monthly Maintenance & Servicing. (4) Special Projects: Any considerable scope of work that requires multiple of trades and a project construction schedule.

Duties and Responsibilities:

• Estimating: Assist the Project Manager and create bid proposals that have been approved by retail and residential clients. This includes reviewing contract documents, creating scope sheets, coordinating bid walkthrough with subs, & reviewing/submitting proposals.
• Schedule: Assist and create project schedules indicating project critical path, sequencing, deliveries, & scheduled inspections.
• Procurement: Coordinate required COI forms, contracts, exhibits, & POs. Quantify & discern all project deliveries + associated responsibilities in conjunction with project schedule.
• Subcontractors Management: Schedule trades to be on site. Review and process all RFIs, submittals, invoicing, change orders, lien waivers, & closeouts within Sage 300 and Procore.
• Client & Architect and Engineer Management: Communicate & coordinate project status, schedule, budget, invoicing, submittals, weekly reports, RFI’s, meeting minutes & change orders while maintaining positive relationships. Process all documentation in Sage 300 and Procore.
• Site Supervision: Ensure safety protocols are met. Review and ensure work performed conforms to contract documents and bid. Encourage vendor’s work to meet schedule. Document site quality of work.
• Review and manage project schedule with Project Manager and Site Superintendent
• Set up project cost codes, Billing preparation and related paperwork for entry into Sage 300 and Procore.
• Weekly financials and closeout status reports: Assist the Project Manager withthe weekly reporting.
• Fridays - Accounts Payable:
• Pay/Close Credit Card Invoices
• Close Paid Commitments
• Close Jobs
• Closeouts: Close out open projects, get all appropriate sign-offs and punch lists to the finish line.

Qualifications:

• A minimum of three (3) to five (5) years of experience with high end retail, luxury residential, restaurants, or commercial construction experience working for a General Contractor.
• Proficient in Sage 300 and Procore.
• Experience managing multiple high-end, fast track, projects simultaneously.
• Excellent organizational skills and attention to detail.
• Proven written and verbal communication skills.
• Demonstrate strong interpersonal skills with the ability to work with individuals at all levels.

Physical Requirements:

• Must be able to visit job sites as needed.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift and/or move up to 20 pounds.

Salary:

$80-120k consummate with experience

Michilli Inc. is an Equal Opportunity Employer

Michilli Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We kindly ask that staffing agencies and recruiters do not contact us regarding this position. Unsolicited outreach will not be considered.