Assistant Project Manager

Martell Electric, LLC; South Bend (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Martell Services Group in Indiana seeks an Assistant Project Manager to assist the Operations Manager across project lifecycles, from startup to closeout, ensuring on-time, on-budget delivery and client satisfaction.

You will help develop plans, coordinate contract documents, and manage communications with stakeholders, vendors, and field personnel while supporting safety and QA/QC processes.

Qualifications

• Bachelor's or Associate Degree plus 1+ years PM experience in electrical/telecom/highway construction.
• Ability to prioritize in a fast-paced environment and meet deadlines.
• Verbal and written communication skills; professional demeanor.

Responsibilities

• Assist in developing project execution and staffing plans with metrics.
• Coordinate adherence to contract documents, estimates, and permits.
• Support workload management to meet deadlines and budgets.
• Help build relationships with vendors, subs, and field personnel.
• Communicate goals and status to stakeholders and site personnel.
• Support financial tracking and procurement of vendors/materials.
• Assist with QA/QC, RFIs, submittals, and project documentation.

Skills

Project management

MS Office

Communication

Time management

Detail oriented

Education

Bachelor's or Associate Degree

Tools

Accubid

Connest

McCormick

Procore

Project Site

Esub

Job description

THE JOB DESCRIPTION:

The Assistant Project Manager reports directly to theOperations Manager and is accountable for helping with the successful completion of projects, including internal and external customer satisfaction. The person in this position assists the Project Manager as an additional point of contact throughout the life cycle of the project (from start-up to completion) and is responsible for assisting in monitoring scope and overall project management activities. The position interacts with all internal departments and field supervision, inspectors, owners, and general contractors/construction managers from project start up to project close out.

WHAT YOU DO:

The duties and primary responsibilities below are intended to describe the general content and requirements of this job and are not intended to be an exhaustive statement of duties.

• Help develop project execution plans, staffing/scheduling plans (to include labor, subcontractors, and project engineers) and tracking metrics
• Help coordinate and ensure adherence to contract documents (plans, specifications, permits, technical elements, estimates)
• Assist in managing project workload by prioritizing work to ensure deadlines and budgetary constraints are met
• Assist in building, developing and growing vendor, subcontractor, and field personnel relationships to assure success of the project
• Assist in communicating project goals and status with key project stakeholders and job site personnel
• Help monitor, control, and report on financial performance of each project managed from start to job completion
• Assist with estimating, negotiating and procuring vendors and materials for project
• Help provide project administrative oversight by communicating complaints from customers, regulatory agencies, or any other entity to key stakeholders, including the Operations Manager
• Assist in overseeing project personnel’s participation in all aspects of job site safety and adherence to OSHA standards
• Assist with tracking project tasks, including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers, closeout activities
• Assist with managing administrative tasks including project filing/sharing, print coordination, logging Request for Information (RFIs) & submittals, quality assurance/quality control (QA/QC) documentation and coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, and log maintenance
• Help support client in understanding and consideration of all warranty issues
• Special duties and projects, as assigned or necessary including coverage of other coordinators
• Other duties as required and/or assigned

WHAT YOU BRING:

• Bachelor's Degree, and/or Associate Degree, Trade School Certification, and/or 1+ years Construction Project Management (Electrical, Telecommunications, Highway Construction, Mechanical)
• Prior project management experience with the ability to learn how to complete projects on time and on budget
• Ability to effectively prioritize with strong time management skills in a fast-paced environment
• Verbal and written communication skills
• Highly organized with a strong attention to detail
• High level of professionalism and strong sense of urgency
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
• Ability to work with minimal guidance; proactive, motivated self-starter
• Flexibility and ability to handle and manage change effectively and efficiently
• Understanding of electrical/mechanical/construction design documents and ability to provide feedback prior to and during construction
• Ability to sequence electrical/mechanical installations with other construction trades
• Detail oriented with a commitment to improving productivity and quality of work
• Estimating software experience (Accubid, Connest, McCormick) for change order pricing
• Experience with on-line documentation software (Project Site, Esub, Procore)

WHAT YOU SHOULD KNOW:

Martell Services Group is deeply committed to building a workplace where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer and committed to creating a welcoming and diverse environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. Martell Services Group makes hiring decisions based solely on qualifications, merit, and organizational needs[TaCF1] .