Assistant Project Manager

Lepley Recruiting Services; Los Angeles (CA); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading recruiting services company is seeking a Project Design Coordinator/Sales Support to enhance their Western Sales Team's efficiency. This remote role requires strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. Join a fast-paced environment where effective customer support and attention to detail are paramount, while contributing positively to team dynamics.

Benefits

Full benefits

401K

Qualifications

• Administrative role with strong emphasis on organization and detail.
• Experience in hospitality interior products industry preferred but not necessary.
• Reliable transportation required for occasional in-person tasks.

Responsibilities

• Provide pre-order and post-order support for customer design interactions.
• Respond to customer inquiries via email/phone within 2 hours.
• Track order status, providing weekly updates to ensure customer satisfaction.

Skills

Proficiency in Outlook and Microsoft Office Suite

Ability to read and interpret basic floorplans

Professional communication skills

Excellent time-management and organizational skills

Strong problem-solving skills

Excellent oral and written communication skills

Ability to gain in-depth knowledge of products

Job description

This is a remote position but you MUST LIVE IN THE LOS ANGELES COUNTY OR ORANGE COUNTY AREAS OF CALIFORNIA

PROJECT DESIGN COORDINATOR/SALES SUPPORT POSITION

The primary purpose of this position is to enhance the efficacy of the Western Sales Team, which encompasses many roles. Administrative in nature, the Project Manager must be organized, detailed, and possess good time management skills. It is imperative this person have the ability to handle a large workload in a fast-paced environment with a keen understanding of our deadline-driven industry. A confident, trustworthy individual with a humble, serving attitude. Hospitality interior products industry experience preferred but not necessary.

SKILLS & KNOWLEDGE

• Proficiency in Outlook and Microsoft Office Suite, with strong emphasis on Excel, Word, and SharePoint

• Ability to read and interpret basic floorplans

• Professional, personable, and courteous communication with clientele and colleagues

• Excellent time-management and organizational skills, with strong attention to detail due to high volume of electronic documentation

• Strong problem-solving skills with a calm, solution-oriented approach when challenges arise

• Excellent oral and written communication skills

• Ability to quickly gain in-depth knowledge of our product offerings and internal processes

• Candidate must have a reliable mode of transportation. While this is a remote position, occasional in-person tasks (such as sample drop-offs) may be required

JOB DUTIES

• Provide pre-order and post-order support for top-performing territories

• Act as an extension of Account Managers by supporting customer design interactions and assisting with the creation of custom carpet designs

• Deliver proactive communication and ensure accurate distribution of information to both internal and external stakeholders

• Respond to customer inquiries via email/phone within 2 hours

• Prepare quotations per customer requests within 24–36 hours

• Process purchase orders, manage submittal approvals, and ensure detailed accuracy

• Track order status from start to finish, providing weekly updates and ensuring customer satisfaction

• Support customer sample logistics, including occasional drop-off and pick-up coordination

Additional Responsibilities:

• Assist in managing a high volume of internal and external emails

• Maintain organized project folders using SharePoint

• Prepare detailed quotes and provide regular project updates to clients

Salary, full benefits, 401K.