Assistant Project Manager

Hoffman-; Baton Rouge (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Hoffman- is seeking an Assistant Project Manager to join our Critical Technologies team in Baton Rouge. You will support Project Managers with day-to-day oversight, ensure smooth setup, compliance, and documentation, and collaborate with site technical teams to meet personnel needs and report progress.

You will regularly visit sites, manage subcontractor progress, assist with logistics, and participate in procurement activities.

Qualifications

• 1-5 years of experience in project management, preferably HVAC or mechanical systems.
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite and ability to read project schedules.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics, and project scheduling.
• Strong written and verbal communication skills.

Responsibilities

• Maintain project documentation, including compliance records, schedules, daily reports, and change orders.
• Conduct regular visits to remote sites and monitor progress.
• Provide reports on subcontractor and mechanical installation progress.
• Develop change orders based on bidding and sales processes.
• Support procurement, material transmittals, and logistics with internal teams and subcontractors.
• Record minutes of project meetings and deliver updates to management.
• Track schedules and ensure milestones and staffing needs are met.
• Assist site leads in resolving project snags and personnel requirements.
• Analyze data and trends for continuous project improvement.

Skills

Project management

Gantt charts

MS Office

Communication

Data analysis

Tools

Smartsheets

Python

Job description

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.

If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Key Responsibilities:

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Qualifications:

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics management, and project scheduling.
• Understanding of contract negotiation and administration.
• Competency in identifying project critical paths and labor scheduling.
• Strong written and verbal communication skills, including report writing at a collegiate level.

Preferred Skills:

• Experience with Smartsheets .
• Strong data analysis skills especially Python.
• Understanding of commissioning processes and HVAC installation procedures.
• Understanding of contract negotiation and administration.
• Knowledge of project "L" levels and best practices in materials management.