Assistant Project Manager

Hoffman & Hoffman Inc; Kenilworth (NJ); Sur place; USD 60 000 - 85 000; Plein temps

Résumé du poste

Hoffman & Hoffman Inc. seeks an organized Assistant Project Manager to support the Critical Technologies team with day-to-day project oversight, documentation, and procurement. You will collaborate with site technical teams to ensure scheduling, compliance, and timely communication.

The role involves regular site visits, coordinating with subcontractors, and producing progress reports. Proficiency in Gantt charts, MS Office, and PM101 is essential for effective project support.

Qualifications

• 1-5 years of experience in project management, preferably HVAC or mechanical systems.
• Proficient in reading project schedules and creating Gantt charts.
• Strong knowledge of Microsoft Office Suite.

Responsabilités

• Maintain project documentation: compliance records, schedules, daily reports, labor reporting, change orders, quality control.
• Conduct regular site visits to remote locations.
• Monitor subcontractor and mechanical installation progress; report to management.

Connaissances

Gantt charts

Microsoft Office

PM101 principles

BOM interpretation

Logistics management

Contract negotiation

Site visits

Data analysis

Communication skills

Outils

Smartsheets

Python

Description du poste

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.

If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Key Responsibilities:

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Qualifications:

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics management, and project scheduling.
• Understanding of contract negotiation and administration.
• Competency in identifying project critical paths and labor scheduling.
• Strong written and verbal communication skills, including report writing at a collegiate level.

Preferred Skills:

• Experience with Smartsheets .
• Strong data analysis skills especially Python.
• Understanding of commissioning processes and HVAC installation procedures.
• Understanding of contract negotiation and administration.
• Knowledge of project "L" levels and best practices in materials management.