Assistant Project Manager

Hoffman-; Kenilworth (NJ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Smartsheets work environment

Job summary

Hoffman- seeks an Assistant Project Manager to support the Critical Technologies team, assisting Project Managers with day-to-day oversight of multiple HVAC/mechanical projects. You will help with setup, compliance, documentation, and site coordination, including regular site visits and management of subcontractor progress.

The role emphasizes reading schedules, creating Gantt charts, procurement, logistics, and reporting.

Qualifications

• 1–5 years of project management experience, HVAC or mechanical systems preferred.
• Strong understanding of PM 101 principles.
• Proficient with Microsoft Office Suite.
• Ability to read project schedules and create custom Gantt charts.
• Experience with procurement, logistics, and scheduling.
• Knowledge of contract negotiation and administration.
• Ability to identify critical paths and manage labor scheduling.
• Excellent written and verbal communication, report writing.

Responsibilities

• Maintain project documentation and compliance records.
• Conduct regular visits to remote sites.
• Monitor subcontractor and installation progress; report to management.
• Develop change orders aligned with bidding and sales processes.
• Facilitate procurement, material transmittals and logistics.
• Attend and record minutes of project meetings and updates.
• Track schedules and ensure milestones and staffing.
• Support site leads in resolving project snags.
• Analyze data and trends for continual improvement.

Skills

Project management

Gantt charts

BOM interpretation

Procurement & logistics

Contract negotiation

Communication skills

Python data analysis

MS Office

Tools

Smartsheets

MS Office

Job description

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.

If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Key Responsibilities:

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Qualifications:

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics management, and project scheduling.
• Understanding of contract negotiation and administration.
• Competency in identifying project critical paths and labor scheduling.
• Strong written and verbal communication skills, including report writing at a collegiate level.

Preferred Skills:

• Experience with Smartsheets .
• Strong data analysis skills especially Python.
• Understanding of commissioning processes and HVAC installation procedures.
• Understanding of contract negotiation and administration.
• Knowledge of project "L" levels and best practices in materials management.