Assistant Project Manager

Hoffman-; Spartanburg (SC); On-site; USD 55,000 - 85,000; Full time

Job summary

Hoffman- seeks an Assistant Project Manager to support the Critical Technologies team with day-to-day oversight of multiple HVAC/mechanical projects. You will help project managers with setup, compliance, documentation, and site coordination, including regular site visits and material logistics.

You should be proficient in Gantt charts and Microsoft Office, familiar with PM 101 principles, reading BOMs, and coordinating with subcontractors to keep schedules, milestones, and personnel needs on

Qualifications

• 1-5 years of PM experience in HVAC or mechanical systems.
• Proficient in MS Office and Gantt chart creation.
• Ability to read BOMs and control drawings.
• Strong written and verbal communication; report writing.
• Experience with procurement, logistics, and scheduling.

Responsibilities

• Maintain project documentation including schedules, reports, change orders, and QC.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress; report to management.
• Develop change orders aligned with bidding and sales processes.
• Support procurement, material transmittals, and logistics with teams and subcontractors.
• Record minutes of project meetings and provide updates to management.
• Track project schedules and ensure milestones and personnel needs are met.
• Assist site leads in resolving snags and staffing requirements.
• Analyze data and trends for continuous project improvement.

Skills

Gantt charts

Microsoft Office

PM 101 principles

BOM interpretation

Project scheduling

Procurement logistics

Contract negotiation

Communication skills

Data analysis

Python

Tools

Smartsheets

Job description

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement.

If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Key Responsibilities:

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Qualifications:

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics management, and project scheduling.
• Understanding of contract negotiation and administration.
• Competency in identifying project critical paths and labor scheduling.
• Strong written and verbal communication skills, including report writing at a collegiate level.

Preferred Skills:

• Experience with Smartsheets .
• Strong data analysis skills especially Python.
• Understanding of commissioning processes and HVAC installation procedures.
• Understanding of contract negotiation and administration.
• Knowledge of project "L" levels and best practices in materials management.