Assistant Project Coordinator — Drive Cross-Functional Projects

Ashtel-Studios-Inc; Ontario (CA); Vor Ort; USD 52.000 - 68.000; Vollzeit

Benefits dieser Stelle

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Zusammenfassung

Ashtel Studios in the United States is seeking an Assistant Project Coordinator to support the Project Management Department by coordinating tasks across internal teams and external vendors.

You will help keep projects organized, documented, and moving forward, communicating clearly, handling urgency, and managing multiple moving parts with attention to detail.

Experience with Monday.com is a plus; the role offers growth opportunities, a fast-paced environment, and a collaborative team culture.

Qualifikationen

• 2+ years of experience in project coordination or project management.
• Experience managing multiple projects with changing priorities.
• Comfortable working in a fast-paced, deadline-driven environment.
• Self-motivated, resourceful, and collaborative.
• Experience with Monday.com is a plus, but not required

Aufgaben

• Coordinate product development projects from initiation through completion.
• Maintain project goals, timelines, milestones, and deliverables.
• Track project status, deadlines, milestones, and outstanding tasks.
• Monitor project issues and potential risks, escalating concerns to the Project Coordinator or Project Manager as appropriate.
• Follow up on assigned action items and outstanding information to help keep projects moving.
• Support Sales, Business Development, Creative, Purchasing, and other internal teams with project-related requests.
• Help facilitate communication across departments to ensure project requirements and next steps are understood.
• Respond to internal and external project-related questions and requests in a timely manner.
• Escalate questions or issues requiring additional direction to the appropriate team member. Monday.com & Documentation
• Kick off new product development projects on Monday.com.
• Maintain accurate and up-to-date project records, tasks, timelines, cross-functional reviews, revisions, approvals, and documentation in Monday.com.
• Monitor task updates and follow up when information or status updates are outstanding.
• Support consistent use of established Monday.com workflows and processes.
• Attend recurring meetings related to product development projects.
• Take clear and accurate meeting notes and document decisions, action items, owners, and deadlines.
• Meet regularly with the Project Management team to review project status and priorities.
• Support the Project Coordinator in keeping project deliverables organized and on schedule.

Kenntnisse

Communication

Attention to detail

Organization

Adaptability

Time management

Problem solving

Multitasking

Tools

Monday.com

Jobbeschreibung

Ashtel Studios in the United States is seeking an Assistant Project Coordinator to support the Project Management Department by coordinating tasks across internal teams and external vendors.

You will help keep projects organized, documented, and moving forward, communicating clearly, handling urgency, and managing multiple moving parts with attention to detail.

Experience with Monday.com is a plus; the role offers growth opportunities, a fast-paced environment, and a collaborative team culture.