Project Coordinator

Ashtel Studios Inc; Champagne (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ashtel Studios Inc is seeking a detail-oriented Project Coordinator to support the Project Management Department by coordinating tasks across internal teams and external vendors. You will help ensure project requests from Sales and other departments are executed accurately and on time, keeping projects organized and moving forward with clear communication.

The ideal candidate will manage multiple moving parts, demonstrate urgency, and contribute to day-to-day workflow efficiency while

Qualifications

• 3+ years of experience in project coordination or project management.
• Experience managing multiple projects with changing priorities.
• Comfortable working in a fast-paced, deadline-driven environment.
• Self-motivated, resourceful, and collaborative.
• Experience with Monday.com is a plus, but not required.

Responsibilities

• Coordinate tasks across internal teams and external vendors to execute project requests on time.
• Develop and maintain project timelines, milestones, deliverables, and priorities.
• Lead project meetings and kick-offs and communicate updates to stakeholders.
• Ensure project assets are accurate and QAed before approvals.
• Monitor project visibility and provide status updates to management.
• Escalate delays or resource concerns as needed.

Skills

Communication

Attention to Detail

Organization

Adaptability

Time Management

Problem Solving

Multitasking

Tools

Monday.com

Job description

About Ashtel Studios

Ashtel Studios is a fast-growing consumer products company with over 20 years of experience bringing fun, design-forward products to market. We work with major national retailers and well-known brands across categories including oral care, baby/kids, personal care, and wellness. In 2023, Ashtel Studios was recognized as an Inc. 5000 honoree, ranking among America’s fastest-growing companies.Our team is collaborative, fast-paced, and solutions-oriented. We value people who are organized, proactive, and take pride in keeping projects moving forward.

Role Overview

The Project Coordinator supports the Project Management Department by coordinating tasks across internal teams and external vendors while helping ensure project requests from Sales and other departments are executed accurately and on time. This role plays a key part in keeping projects organized, documented, and moving forward. The ideal candidate communicates clearly, understands urgency, and can manage multiple moving parts without losing attention to detail. You will help create efficiency in day-to-day workflows and ensure that project deliverables stay on track.

Key Responsibilities Project

Project Coordination & Execution

• Manage the day-to-day coordination of assigned product development projects.
• Develop and maintain project timelines, milestones, deliverables, and priorities.
• Drive assigned project workstreams to ensure deadlines and requirements are met.
• Coordinate tasks across departments and ensure project responsibilities are clearly assigned and understood.
• Oversee multiple projects and workstreams, balancing competing priorities, resources, and deadlines, including overlapping projects from the Project Manager.
• Flag and address all potential delays in a timely manner.

Cross-Functional Leadership

• Serve as the primary day-to-day point of contact for assigned projects.
• Establish communication across Sales, Creative, Purchasing, Business Development, and other cross-functional teams.
• Lead project meetings and assigned project kick-offs, communicate project updates, and ensure stakeholders are aligned on priorities and next steps.
• Respond to internal and external project-related questions and requests in a timely manner.
• Delegate tasks appropriately and hold stakeholders accountable for timely completion.
• Coordinate communication with external vendors, clients, and other third parties as required.

Asset, QA & Approval Management

• Ensure accuracy of project assets to internal and external stakeholders.
• Monitor cross-functional reviews, revisions, and approvals.
• Perform quality assurance on project deliverables to ensure requirements are met.
• Proactively follow up on outstanding feedback, approvals, and deliverables to prevent project delays.

Monday.com & Project Visibility

• Kick off new product development projects in Monday.com.
• Maintain project timelines, tasks, milestones, dependencies, and status updates.
• Monitor departmental tasks and ensure stakeholders provide timely updates.
• Reinforce required workflows and maintain accountability across project teams.
• Provide accurate project status and visibility to the Project Manager.

Risk Management & Problem Solving

• Anticipate potential roadblocks, dependencies, and risks that could affect project execution.
• Coordinate solutions to routine project issues and determine when escalation is required.
• Escalate significant risks, delays, or resource concerns to the Project Manager.

Process Improvement

• Identify opportunities to improve project workflows, communication, documentation, and coordination.
• Support the implementation of project management best practices established by the Project Manager

Core Competencies

• Communication: Clear, concise written and verbal communication
• Attention to Detail: High level of accuracy in tracking, documentation, and follow-through
• Organization: Strong ability to manage information, tasks, and timelines
• Adaptability: Comfortable working with changing priorities and project scopes
• Time Management: Able to prioritize tasks and manage multiple projects simultaneously
• Problem Solving: Proactive thinker who can identify issues and help drive solutions
• Multitasking: Capable of handling several projects at once without losing focus

Qualifications

• 3+ years of experience in project coordination or project management
• Experience managing multiple projects with changing priorities
• Comfortable working in a fast-paced, deadline-driven environment
• Self-motivated, resourceful, and collaborative
• Experience with Monday.com is a plus, but not required