Assistant Program Director (Station House)

Paycom - ATS; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision coverage

Paid time off

401(k) matching

Professional development

Job summary

SELF Inc. in Philadelphia, PA is seeking an Assistant Program Director to support the Program Director in overseeing day-to-day operations of our program.

You will help develop and administer skill-building, educational, and transformational programming for participants, ensuring activities align with funder requirements. You will lead staff, monitor compliance, coordinate services, document performance, and help prepare weekly and monthly reports.

Qualifications

• High School Diploma required; bachelor’s preferred.
• At least 3 years in a program serving homeless, mental health, or substance abuse populations.
• Minimum 1 year in a supervisory or team-support role.

Responsibilities

• Assist in the daily administration and supervision of all program services and activities.
• Ensure program activities meet funding regulations and organizational policies.
• Support implementation of clear program objectives aligned with funder requirements.
• Supervise staff, conduct regular check-ins, and manage scheduling challenges.
• Coordinate program activities and document compliance with standards.
• Prepare and submit weekly and monthly program reports.

Skills

Organizational skills

Time management

Communication skills

Data reporting tools

Flexibility

Education

High School Diploma

Bachelor’s degree preferred

Job description

Job Details: Job Location: PHILADELPHIA, PA 19132, Job Type: Full-Time, Exempt

Work Schedule: Monday through Friday, 9:00 AM to 5:00 PM, with occasional on-call responsibilities for emergencies and special activities.

Reports To: Program Director

Position Overview

The Assistant Program Director supports the Program Director in overseeing the day-to-day operations of the program. This role involves assisting in the development and administration of skill-building, educational, and transformational programming for participants, while ensuring program activities align with organizational goals and funder requirements. The Assistant Program Director will provide leadership to staff, monitor program compliance, and contribute to achieving program goals and objectives.

Key Responsibilities

Program Support and Compliance

• Assist in the daily administration and supervision of all program services and activities.
• Ensure program activities meet funding regulations and organizational policies.
• Support the implementation of clear and concise program objectives in alignment with funder and agency requirements.

Team Support and Development

• Provide support in supervising subordinate staff, including conducting regular check-ins and performance feedback.
• Create and complete staff work schedules and address scheduling challenges as needed.
• Collaborate with the Program Director to identify and recommend staff training opportunities.
• Recommend and administer corrective action with Program Director approval.

Program Coordination and Execution

• Assist in planning and coordinating program activities and documenting compliance with organizational standards.
• Identify resources for participant referrals and support the organization’s broader goals.

Data and Reporting

• Contribute to the preparation and submission of weekly and monthly program reports.
• Assist in maintaining funder-required data collection systems, including tracking client participation and program metrics.

Quality Assurance and Risk Management

• Ensure compliance with regulatory and quality assurance requirements under the direction of the Program Director.
• Document and report incidents in accordance with funder and organizational guidelines.
• Provide additional support during emergencies, including maintaining flexibility with scheduling.

Stakeholder Engagement

• Support the Program Director in making presentations about agency programs to external partners and stakeholders.
• Attend meetings and training sessions as directed to stay aligned with organizational goals.

Qualifications

Education and Experience

• High School Diploma (Required) bachelor’s degree (Preferred).
• Minimum of 3 years of experience in a program serving homeless, mental health, or substance abuse populations, including at least 1 year in a supervisory or team support role.
• Equivalent combinations of education and experience will be considered.

Skills and Competencies

• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in using data management and reporting tools.
• Flexibility and responsiveness to emergency requests or scheduling changes.

Other Requirements

• Must pass criminal and child abuse clearances.

Benefits

• Comprehensive health, dental, and vision coverage
• Generous paid time off and flexible work schedules.
• 401(k) matching program
• Professional development programs, as well as leadership training

Equal Opportunity Employer

SELF Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, or sexual orientation orientation, national origin, disability status, or any other characteristic protected by law