Assistant Program Director (Station House)

Self Financial, Inc.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision coverage

Generous PTO & flexible schedules

401(k) matching program

Professional development & leadership

Job summary

SELF Inc. is seeking an Assistant Program Director to support the Program Director in daily operations, leading program services and ensuring funding compliance.

The role emphasizes staff supervision, activity planning, data reporting, and stakeholder engagement to achieve program goals. The position is full-time, exemp t, with a standard weekday schedule and occasional on-call responsibilities for emergencies and special activities.

Qualifications

• Strong organizational and time management skills; ability to prioritize tasks.
• Excellent verbal and written communication abilities.
• Proficiency in data management and reporting tools.
• Flexibility to respond to emergencies and scheduling changes.

Responsibilities

• Assist in daily administration and supervision of program services.
• Ensure activities meet funding regulations and policies.
• Support development and alignment of program objectives with funder requirements.
• Supervise staff, manage schedules, and facilitate training opportunities.
• Assist in planning activities and document compliance with standards.
• Contribute to weekly/monthly reports and track program metrics.
• Report incidents and participate in risk management and QA.
• Support outreach and presentations to external partners.

Skills

Strong organizational skills

Time management

Verbal and written communication

Data management and reporting

Emergency responsiveness

Education

High School Diploma

Bachelor's degree preferred

Job description

Job Type: Full-Time, Exempt
Work Schedule: Monday through Friday, 9:00 AM to 5:00 PM, with occasional on-call responsibilities for
emergencies and special activities.
Reports To: Program Director

Position Overview
The Assistant Program Director supports the Program Director in overseeing the day-to-day operations of the
program. This role involves assisting in the development and administration of skill-building, educational, and
transformational programming for participants, while ensuring program activities align with organizational goals
and funder requirements. The Assistant Program Director will provide leadership to staff, monitor program
compliance, and contribute to achieving program goals and objectives.

Key Responsibilities:

Program Support and Compliance

• Assist in the daily administration and supervision of all program services and activities.
• Ensure program activities meet funding regulations and organizational policies.
• Support the implementation of clear and concise program objectives in alignment with funder and agency requirements.

Team Support and Development

• Provide support in supervising subordinate staff, including conducting regular check-ins and performance feedback.
• Create and complete staff work schedules and address scheduling challenges as needed.
• Collaborate with the Program Director to identify and recommend staff training opportunities.
• Recommend and administer corrective action with Program Director approval.

Program Coordination and Execution

• Assist in planning and coordinating program activities and documenting compliance with organizational standards.
• Identify resources for participant referrals and support the organizations broader goals.

Data and Reporting

• Contribute to the preparation and submission of weekly and monthly program reports.
• Assist in maintaining funder-required data collection systems, including tracking client participation and program metrics.

Quality Assurance and Risk Management

• Ensure compliance with regulatory and quality assurance requirements under the direction of the Program Director.
• Document and report incidents in accordance with funder and organizational guidelines.
• Provide additional support during emergencies, including maintaining flexibility with scheduling.

Stakeholder Engagement

• Support the Program Director in making presentations about agency programs to external partners and stakeholders.
• Attend meetings and training sessions as directed to stay aligned with organizational goals.

Qualifications

Qualifications:

Education and Experience

• High School Diploma (Required) bachelors degree (Preferred).
• Minimum of 3 years of experience in a program serving homeless, mental health, or substance abuse populations, including at least 1 year in a supervisory or team support role.
• Equivalent combinations of education and experience will be considered.

Skills and Competencies

• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in using data management and reporting tools.
• Flexibility and responsiveness to emergency requests or scheduling changes.

Other Requirements

• Must pass criminal and child abuse clearances.

Benefits:

• Comprehensive health, dental, and vision coverage
• Generous paid time off and flexible work schedules.
• 401(k) matching program
• Professional development programs, as well as leadership training

Equal Opportunity Employer

SELF Inc. is an equal opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, gender, or sexual orientation
orientation, national origin, disability status, or any other characteristic protected by law