Assistant Program Coordinator - Dean's Office

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health seeks an Assistant Educational Volunteer Coordinator to support UCLA Health Sciences' Clinical Research and Educational Volunteer Program, serving 700+ volunteers and participants across specialized programs. You will coordinate onboarding, compliance tracking, training, and program administration to ensure participants meet institutional requirements and placements.

You will work with faculty, staff, students, and volunteers to guide program policies, maintain records, review

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• 3 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Proficient knowledge of common computer application programs (MSOffice Suite-Outlook, Word, Excel, and PowerPoint).
• Solid and proven analytical / problem solving skills.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Responsibilities

• Coordinate volunteer and student onboarding, compliance tracking, training, and program administration to ensure participants meet institutional requirements and are appropriately placed within the UCLA Health Sciences campus.
• Work with faculty, staff, students, and volunteers to provide guidance on program policies, maintain accurate records, review service assignments, and support ongoing compliance and educational requirements.
• Contribute to development and improvement of program materials, coordinate orientations and recognition events, and serve as a resource for faculty mentors and volunteers.
• Collaborate with the Volunteer Services Team and campus partners to ensure program operations align with institutional policies while supporting a positive volunteer experience.

Skills

3+ years of operations/administration

MS Office Suite

Analytical / problem solving

Communication and interpersonal skills

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Job description

Salary Range: $31.88 - 45.66 Hourly

Primary Duties and Responsibilities

As the Assistant Educational Volunteer Coordinator, you will play a key role in supporting and administering UCLA Health Sciences' Clinical Research and Educational Volunteer Program, serving a community of more than 700 volunteers and participants engaged in specialized programs. This position is responsible for coordinating volunteer and student onboarding, compliance tracking, training, and program administration to ensure participants meet institutional requirements and are appropriately placed within the UCLA Health Sciences campus.

You will also work closely with faculty, staff, students, and volunteers to provide guidance on program policies, maintain accurate records, review service assignments, and support ongoing compliance and educational requirements. The role also contributes to the development and improvement of program materials, coordinates orientations and recognition events, and serves as a resource for faculty mentors and volunteers.

You will work as a team player, collaboratively with the Volunteer Services Team and campus partners, to ensure program operations align with institutional policies while supporting a positive and meaningful volunteer experience.

This position is ideal for individuals who are highly organized, detail-oriented, enjoy working with diverse populations, and are passionate about supporting educational, research, and volunteer engagement opportunities within an academic health system.

Hourly Salary Range: $31.88 - $45.66

Job Qualifications

Required:

• Bachelor's degree and/or equivalent combination of education and experience
• 3 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Proficient knowledge of common computer application programs (MSOffice Suite-Outlook, Word, Excel, and PowerPoint)
• Solid and proven analytical / problem solving skills
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.