Assistant Program Coordinator - Dean's Office

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health is seeking an Assistant Educational Volunteer Coordinator to support its Clinical Research and Educational Volunteer Program, overseeing onboarding, compliance tracking, training, and program administration for 700+ volunteers.

You will collaborate with faculty, staff, students, and volunteers, maintain records, review service assignments, and help develop materials and orientations, while upholding institutional policies.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3 years minimum of business operations and/or administration experience.
• Ability to use high-level discretion and maintain confidentiality.
• Proficient knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong analytical and problem-solving skills.
• Strong communication and interpersonal skills with faculty, staff, and administrators.

Responsibilities

• Coordinate volunteer and student onboarding and compliance tracking.
• Assist in training and program administration for UCLA Health Sciences' volunteer program.
• Review service assignments and maintain accurate participant records.
• Develop and improve program materials, coordinate orientations and recognition events.
• Collaborate with Volunteer Services Team and campus partners to align operations with policies.

Education

Bachelor's degree or equivalent

3 years business operations/administration experience

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Description

As the Assistant Educational Volunteer Coordinator, you will play a key role in supporting and administering UCLA Health Sciences' Clinical Research and Educational Volunteer Program, serving a community of more than 700 volunteers and participants engaged in specialized programs. This position is responsible for coordinating volunteer and student onboarding, compliance tracking, training, and program administration to ensure participants meet institutional requirements and are appropriately placed within the UCLA Health Sciences campus.

You will also work closely with faculty, staff, students, and volunteers to provide guidance on program policies, maintain accurate records, review service assignments, and support ongoing compliance and educational requirements. The role also contributes to the development and improvement of program materials, coordinates orientations and recognition events, and serves as a resource for faculty mentors and volunteers.

You will work as a team player, collaboratively with the Volunteer Services Team and campus partners, to ensure program operations align with institutional policies while supporting a positive and meaningful volunteer experience.

This position is ideal for individuals who are highly organized, detail-oriented, enjoy working with diverse populations, and are passionate about supporting educational, research, and volunteer engagement opportunities within an academic health system.

Hourly Salary Range: $31.88 - $45.66

Qualifications

Required:

• Bachelor's degree and/or equivalent combination of education and experience
• 3 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Proficient knowledge of common computer application programs (MSOffice Suite-Outlook, Word, Excel, and PowerPoint)
• Solid and proven analytical / problem solving skills
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education