Assistant Portfolio Manager (HOA/COA)

Condominium Associates; Lutz (FL); Presencial; USD 33.000 - 34.000; Jornada completa

Descripción de la vacante

Condominium Associates in Florida is seeking an Assistant Portfolio Manager to support daily management of community associations. You will assist with vendor coordination, contract administration, budgeting support, violation tracking, and resident/board communications, using CINC Association Management software.

This role may assume Community Association Manager responsibilities within approved authority.

Formación

• High school diploma or GED required.
• Relevant HOA/COA experience preferred.
• Active Florida LCAM license or commitment to obtain license within 60 days.
• Valid driver’s license and reliable transportation required.
• Experience with HOA/COA operations and CINC software preferred.
• Proficiency with Microsoft Office.

Responsabilidades

• Understand and operate in accordance with each association’s Management Agreement and governing documents.
• Assist with daily operations of portfolio-managed communities.
• Act as Community Association Manager when required, including vendor and limited personnel management.
• Maintain regular, professional communication with management regarding priorities and deadlines.
• Prepare, issue, and track routine RFPs under management direction using approved scopes of work.
• Coordinate vendor walkthroughs, site access, and meetings for current or pending projects.
• Monitor vendor performance and report findings and remediation recommendations.
• Issue, follow up on, and close work orders with vendors and homeowners in CINC.
• Assist with obtaining and reviewing vendor bids for accuracy and Board presentation.
• Track covenant violations in CINC per Florida Statutes; assist with notices and re-inspections.
• Coordinate violation compliance with owners, vendors, and onsite staff; maintain violation records.
• Draft owner correspondence, memos, letters, surveys, and notices for review.
• Provide customer service to residents, Boards, and vendors; assist with agendas and meeting materials.
• Attend Board/committee meetings and assist with minutes; track Board action items.
• Assist with operating and capital budget preparation and contract renewals.

Educación

High school diploma or GED

Herramientas

CINC Association Management Software

Microsoft Office

Descripción del empleo

Condominium Associates in Florida is seeking an Assistant Portfolio Manager to support daily management of community associations. You will assist with vendor coordination, contract administration, budgeting support, violation tracking, and resident/board communications, using CINC Association Management software.

This role may assume Community Association Manager responsibilities within approved authority.