Assistant Office Services Manager

Monster Energy; Corona (CA); On-site; USD 57,000 - 76,000; Full time

Job summary

A leading company in the beverage industry seeks an Assistant Office Services Manager to lead their office operations in California. The successful candidate will oversee daily functions, manage a team, and liaise with service vendors to ensure operational efficiency. This role is ideal for individuals with strong leadership skills and experience in office services or project management.

Qualifications

• 1-3 years of experience in a lead or supervisor role desired.
• 3-5 years of experience in Office Services or Project Management preferred.

Responsibilities

• Oversee daily functions of mailroom, shipping, and receiving.
• Train staff and manage corporate shipping programs.
• Supervise and review team performance.

Skills

Organizational Structure

Leadership

Team Management

Problem Solving

Vendor Negotiation

Effective Communication

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Position Summary:

In the position of Assistant Office Services Manager, you will lead staff members in Office Services, working on various projects within the department and assisting with daily administrative duties. Serve as backup to the Sr. Office Services Manager, address routine day-to-day problems, or coordinate with stakeholders to obtain solutions.

Essential Job Functions:

1. Oversee the daily functions of the mailroom, shipping, and receiving area. Lead office operations with the team alongside the Sr. Office Manager. Manage and coordinate day-to-day operations with corporate coolers, including ordering and organizing.
2. Train staff as required, set up accounts for all staff members on the corporate shipping program. Provide backup for the switchboard, requiring an organized structure of members' locations to transfer calls correctly.
3. Supervise and review documents prepared by team members, assign tasks, monitor performance, and mentor team members for career progression.
4. Collect and submit invoices with supporting documentation to accounting for company supply orders and service orders.
5. Complete special projects, including planning, implementing, and reporting on the results to the Sr. Office Manager as assigned.
6. Maintain inventory of office supplies for corporate employees. Negotiate rates with vendors, maintain adequate stock of supplies, anticipate increased volume needs, and research costs for new equipment as requested.
7. Liaise with and build relationships with facility, catering, cleaning, and security service vendors. Demonstrate sound and independent judgment when complex situations arise.
8. Perform other duties as assigned.

Position Requirements:

• Prefer a Bachelor's Degree in Business Administration or a related field.
• 1-3 years of experience in a lead or supervisor role is desired.
• 3-5 years of experience in Office Services or Project Management is preferred.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Preferred certification: Food Handlers License (supports company Beastro).
• Additional skills or knowledge are not specified.

Base Salary Range: $57,000 - $76,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.