Assistant Office Services Manager, SG-18

New York State Department of Financial Services; New York (NY); On-site; USD 66,000 - 86,000; Full time

Job summary

An established industry player is seeking an Assistant Office Services Manager to lead office services and facilities management. This role involves overseeing vendor services, managing building systems, and ensuring compliance with policies. The ideal candidate will have significant experience in office services, including supervisory roles, to foster a collaborative environment. This permanent, full-time position offers a competitive salary and is located in the vibrant city of New York, providing an exciting opportunity to contribute to an equitable financial system.

Qualifications

• 6 years of experience in office services, including 2 years in a supervisory role.
• Experience in property management, inventory, purchasing, or telecommunications.

Responsibilities

• Oversee Office Services and Facilities Management.
• Monitor building systems and vendor services.
• Develop policies and procedures for building management.

Skills

Office Services Management

Vendor Management

Building Systems Oversight

Customer Service Standards

Education

Experience in Office Services

Supervisory Experience

Job description

Job Title

Assistant Office Services Manager, SG-18

Employer

New York State Department of Financial Services

Pay Range

This range is provided by the employer. Your actual pay will depend on your skills and experience. Talk with your recruiter to learn more.

• Base pay range: $66,951.00/yr - $85,138.00/yr

Description

The New York State Department of Financial Services aims to build an equitable, transparent, and resilient financial system. The department's responsibilities include empowering consumers, ensuring the health of regulated entities, fostering economic growth through responsible innovation, and maintaining global financial stability.

Responsibilities

The Assistant Office Services Manager will oversee Office Services and Facilities Management. Key duties include:

• Monitoring building systems and vendor services
• Developing policies and procedures for building management
• Setting goals for staff performance and conducting evaluations
• Ensuring vendor compliance and reviewing policies
• Maintaining customer service standards
• Managing vendor relations and contracts
• Supervising building maintenance, HVAC, and security systems
• Supporting IT and emergency management activities
• Coordinating with various vendors and internal teams
• Performing other related duties as assigned

Minimum Qualifications

Six years of experience in office services, including two in a supervisory role, in areas such as property management, inventory, purchasing, fleet, telecommunications, mail operations, printing, or records management. Educational substitutions are specified.

Additional Information

This position is part of the NY HELPS program, allowing non-competitive appointment processes. Candidates must be eligible on the Civil Service list or have transfer eligibility. The salary is between $66,951 and $85,138, with potential additional downstate adjustments. The position is permanent, full-time, and located in New York City or surrounding counties.

Other Details

Position level: Mid-Senior
Employment type: Full-time
Job functions include Project Management, Production, and Manufacturing