Assistant Managing Clerk

Simpson Thacher & Bartlett LLP; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading law firm in San Francisco seeks an Assistant Managing Clerk to support the Managing Attorney and Clerk in ensuring compliance with court rules. This role entails assisting in electronic filings, monitoring litigation deadlines, and training staff on procedural changes. Candidates should possess at least a Bachelor’s degree and 6 years of relevant experience, along with a strong understanding of federal and state legal procedures. The position offers a competitive salary range of $100,000 to $120,000 based on experience.

Qualifications

• 6+ years of experience as legal support staff.
• Ability to provide guidance to legal staff regarding court rules.
• Experience with electronic filing on state and federal platforms.

Responsibilities

• Assist with review, preparation, and electronic filing in courts.
• Collaborate on quality control and guide other staff.
• Liaise with court personnel and coordinate service.

Skills

Superior knowledge of New York, California, and federal rules of civil procedure

6 or more years of relevant experience

Ability to effectively communicate orally and in writing

Ability to manage multiple/simultaneous requests

Strong problem solving and analytical skills

Exceptional written and verbal communication skills

Ability to exercise initiative and sound independent judgment

Education

Bachelor’s degree

JD or some law school coursework

Job description

The Assistant Managing Clerk is responsible for assisting the Managing Attorney and Managing Clerk in rendering substantive procedural guidance to attorneys and staff at the Firm. This role helps ensure compliance with court rules and maintains accurate tracking of litigation deadlines. The Assistant Managing Clerk plays a key role in monitoring court activity, supporting docketing operations, and helping lead the firm’s docketing team.

Essential Job Duties & Responsibilities

• Assist with review, preparation, and electronic filing in federal, state, appellate, and bankruptcy courts
• Review and analyze court documents for all deadlines applicable, while providing guidance to legal staff and attorneys on court rules and litigation procedures
• Collaborate, manage, and oversee quality control and work product of other staff members and provide guidance where necessary to support efficiency and reduce redundancies, and maintain consistency in docketing and calendaring practices
• Liaise with court personnel and external vendors and coordinate service, including subpoenas and notices
• Selectively bill time as authorized by the partners
• Draft legal procedural documents to review by attorneys
• Work with Managing Clerk and Managing Attorney to keep staff up to date on changes in procedures in federal and state courts and distribute information and assist with training of personnel
• Assist with supervision of MCO staff alongside the Managing Clerk and Managing Attorney
• Perform other duties as assigned

Education

Required

• Bachelor’s degree required

Preferred

• JD or some law school coursework preferred

Skills and Experience

Required

• Superior knowledge of New York, California, and federal rules of civil procedure
• 6 or more years of relevant experience required
• Ability to effectively communicate orally and in writing with attorneys and staff regarding complex legal procedures
• Ability to manage multiple/simultaneous requests, assign priorities and achieve solutions within certain deadlines
• Ability to effectively share knowledge and resources with appropriate parties, both internally and externally
• Strong problem solving and analytical skills to make sound decisions, escalating as appropriate
• Exceptional written and verbal communication skills, as well as attention to detail
• Proven ability to work independently and collaboratively in a demanding environment
• Proven ability to exercise initiative and sound independent judgment

Preferred

• Strong Electronic Filing experience on various state and federal platforms
• Strong understanding of procedural research and litigation procedures

Salary Information

CA Only: The estimated base salary range for this position is $100,000 to $120,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Equal Employment Opportunity Statement

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.