Assistant Managing Clerk

Simpson Thacher & Bartlett LLP; Los Angeles (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking an Assistant Managing Clerk in Los Angeles to assist with court filings and procedural guidance. The ideal candidate will have at least six years of relevant experience and a strong understanding of civil procedure in New York and California.

This position offers a salary range of $100,000 to $120,000 based on experience and qualifications. The firm promotes a respectful and collegial work environment, strongly emphasizing integrity.

Qualifications

• 6+ years of relevant experience in litigation procedures.
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Assist with filing in various court systems.
• Review court documents and provide procedural guidance.
• Oversee quality control of staff work product.
• Liaise with court personnel and external vendors.

Skills

Knowledge of New York, California, and federal rules of civil procedure

Communication skills

Problem-solving skills

Attention to detail

Ability to manage multiple requests

Education

Bachelor’s degree

JD or law school coursework (preferred)

Tools

Electronic Filing systems

Job description

The Assistant Managing Clerk is responsible for assisting the Managing Attorney and Managing Clerk in rendering substantive procedural guidance to attorneys and staff at the Firm. This role helps ensure compliance with court rules and maintains accurate tracking of litigation deadlines. The Assistant Managing Clerk plays a key role in monitoring court activity, supporting docketing operations, and helping lead the firm’s docketing team.

Essential Job Duties & Responsibilities

• Assist with review, preparation, and electronic filing in federal, state, appellate, and bankruptcy courts.
• Review and analyze court documents for all deadlines applicable, while providing guidance to legal staff and attorneys on court rules and litigation procedures.
• Collaborate, manage, and oversee quality control and work product of other staff members and provide guidance where necessary to support efficiency and reduce redundancies, and maintain consistency in docketing and calendaring practices.
• Liaise with court personnel and external vendors and coordinate service, including subpoenas and notices.
• Selectively bill time as authorized by the partners.
• Draft legal procedural documents to review by attorneys.
• Work with Managing Clerk and Managing Attorney to keep staff up to date on changes in procedures in federal and state courts and distribute information and assist with training of personnel.
• Assist with supervision of MCO staff alongside the Managing Clerk and Managing Attorney.
• Perform other duties as assigned.

Education

• Bachelor’s degree required.
• Preferred: JD or some law school coursework.

Skills and Experience

• Superior knowledge of New York, California, and federal rules of civil procedure.
• 6 or more years of relevant experience.
• Ability to effectively communicate orally and in writing with attorneys and staff regarding complex legal procedures.
• Ability to manage multiple/simultaneous requests, assign priorities and achieve solutions within certain deadlines.
• Ability to effectively share knowledge and resources with appropriate parties, both internally and externally.
• Strong problem solving and analytical skills to make sound decisions, escalating as appropriate.
• Exceptional written and verbal communication skills, as well as attention to detail.
• Proven ability to work independently and collaboratively in a demanding environment.
• Proven ability to exercise initiative and sound independent judgment.
• Preferred: Strong Electronic Filing experience on various state and federal platforms and strong understanding of procedural research and litigation procedures.

Salary

CA Only: The estimated base salary range for this position is $100,000 to $120,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Visa Sponsorship

Simpson Thacher will not sponsor applicants for work visas for this position.

EEO Statement

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.