Assistant II, Work-Study

Austin Community College District; United States; Vor Ort; USD 27.000 - 39.000; Teilzeit

Zusammenfassung

Austin Community College seeks an Assistant II, Work-Study to provide complex clerical and administrative support to a department, program, classroom or partner.

This student-focused role requires enrollment in at least six college credits and SAP compliance; you will handle scheduling, data entry, reports, and student communications across campuses.

Qualifikationen

• Must be a current student with work-study eligibility.
• Enrollment in a minimum of six college credits.
• Maintain SAP standards each semester.
• Clerical and administrative duties experience is a plus.

Aufgaben

• Provides clerical and administrative support to a department, program, classroom/lab, and/or partner.
• Gathers, compiles, and enters data; produces routine reports and documents.
• Prepares handouts, newsletters, and other materials.
• Maintains schedules, coordinates meetings, and assists instructors and staff as needed.
• Assists with budgeting tasks, requisitions, and expenditures.

Kenntnisse

Confidentiality

Interpersonal skills

Organizational skills

Data entry

Customer orientation

Time management

Tools

Spreadsheet software

Word processing

Database software

Presentation software

Jobbeschreibung

Job Posting Title: Assistant II, Work-Study

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

Job Description Summary

Provides complex clerical and administrative support to a departmental office, program, classroom/lab, and/or organization partner.

Work-Study Requirements

• This position is only open to current students who have been offered work-study on their financial aid award package.
• Enrollment in a minimum of six college credits.
• Meet Financial Aid Satisfactory Academic Progress (SAP) standards each semester.

Description of Duties and Tasks

• Performs administrative and clerical duties for a department or work-study partner, supporting faculty, staff, and students by managing correspondence, communications, mail, calls, scheduling, coordination, ordering supplies and equipment, maintaining files, and processing mail and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• Produces handouts, fliers, newsletters, brochures, manuals, and other documents.
• Communicates program information and assists students or partner initiatives.
• Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compiles and produces routine reports or documents.
• Input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
• Serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• Assist with special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• Travel to different locations for organizational meetings, or to provide support for special events or projects as needed.
• May assist instructors and students in a lab/classroom setting.
• Participates in training and professional development opportunities.
• Additional duties may be assigned based on department or work-study partner organization needs.

Knowledge

• Office procedures and practices.
• Customer service techniques.

Skills

• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.
• Maintaining an established work schedule.
• Effectively using interpersonal and communication skills.
• Effectively using organizational and planning skills.
• Entering data, maintaining files, and performing other clerical duties.
• Effective customer-orientation when working with a multicultural population.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update web pages.

Physical Requirements

Work is routinely performed in a standard office or similar environment. Remote options may be available depending on position needs. Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling. Occasional lifting of objects up to 10 pounds.

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Pay Rate

$24.10/hr

Number of Openings: 13

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Come and Make a Difference with Us

Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community. ACC is looking for people who value open, responsible exchange of ideas, individuals committed to integrity and exemplary standards, and candidates that value personal and professional ownership that generates accountability. ACC offers career employment opportunities as staff, administrators, full-time faculty, and adjunct faculty.

When applying for a position that requires a college degree or certification from an accredited institution, request from the awarding institution official transcripts and send them directly to: ACC Highland Business Center Attention: E.M. Breedlove, Employment Manager 5930 Middle Fiskville Road, Austin, TX 78752. Photocopies or transcripts stamped "issued to student" are not accepted.

Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D. ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

Austin Community College ("ACC" or "College") is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.