Specialist, Payroll

Austin Community College District; United States; On-site; USD 53,000 - 66,000; Full time

Job summary

Austin Community College District is hiring a Specialist, Payroll to support the Business Services Office. You will handle monthly, semi-monthly, and off-cycle payrolls, reconcile accounts, process third-party payments, and respond to customer inquiries.

This role contributes to ACC becoming a Center of Excellence in payroll services. Required: high school diploma and at least two years of payroll experience; preferred: associate degree or higher in Accounting or Business.

Qualifications

• Two years of payroll-related work experience.
• Knowledge of payroll processing and reporting.

Responsibilities

• Validates, edits, and processes payroll runs and schedule payments.
• Responds to payroll inquiries and communicates with internal partners.
• Generates payroll reports for internal/external partners.
• Updates tax information and processes wage garnishments.
• Prepares retirement reports and journal entries; assists with year-end close.
• Liaises with accounts payable to ensure timely invoice processing.

Skills

Customer service

Communication

Attention to detail

Multitasking

Discretion

Education

High school diploma

Associate degree or higher in Accounting, Business, or related field

Job description

Job Posting Title: Specialist, Payroll Department-Specific Recruitment Details:

Job Description Summary: The Specialist, Payroll’s expertise will contribute to developing a plethora of high-impact deliverables for the Business Services Office. The Specialists are responsible for payroll and retirement-related activities, including assisting with processing the monthly, semi-monthly, and off-cycle payrolls, account reconciliations, processing third-party payments, generating reports for internal and external business partners, responding to customer inquiries, and providing general administrative support. This position’s contributions will be crucial in the Business Services Office becoming a highly efficient and effective Center of Excellence (CoE).

Job Description: Description of Duties and Tasks Validates, edits, and processes schedule and supplemental payroll runs while assisting business partners, team members, and the Manager, Payroll Services. The primary contact for conducting research and responding to payroll-related inquiries in a timely manner. Generates and distributes payroll-related reports and correspondence for internal and external business partners. Updates tax information based on employee exemption status. Verifies wage garnishment payments and responds to information requests. Provides support for the supplemental check request and void/lost checks processes. Verifies and processes course payments for full time faculty overload, adjunct faculty, and continuing education instructors. Calculates and processes course payments for faculty and instructors. Assists with preparing and submitting retirement reports to the appropriate agencies. Prepares payroll-related journal entries; reviews, reconciles and analyzes general ledger accounts. Processes benefit adjustments and verifies benefit deductions for accuracy. Processes vendor benefit payments and performs monthly benefit reconciliations. Liaises with accounts payable (A/P) to ensure the invoices are processed timely. Assists with month-end and fiscal year-end close and other duties as assigned. Provides the requested data to assist with the interim and fiscal year-end audit processes.

Knowledge Customer service principles and practices. Editing and proofreading techniques. Defined benefit and contribution plans as well as group insurance. Payroll processing and editing procedures, principles, and practices. Federal and state regulations, including taxing and other related payroll rules.

Skills Maintains an established work schedule. Willing to work extended hours to meet deadlines as needed. Consistently maintains work accuracy while working with ongoing deadlines. Provides excellent customer service to internal and external customers. Ability to manage multiple projects within strict time constraints. Effectively uses interpersonal and communications skills verbally and in writing, including tact and diplomacy. Effectively uses planning and organizational skills, including exacting attention to detail and follow-through. Maintains confidentiality of work-related information and materials. Establishes and maintains effective working relationships. Demonstrates integrity, respect, discretion, and professionalism in business dealings.

Technology Skills Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience Two years of payroll-related work experience.

Required Education High school diploma or educational equivalent.

Preferred Work Experience Three years of payroll and benefits-related work experience.

Preferred Education Associate degree or higher in Accounting, Business, or a related field.

Physical Requirements Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 20 pounds. Safety Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range (PG 5) $53,029 - $65,683 Number of Openings: 1 Job Posting Close Date: November 12, 2026

Clery Act As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Come and Make a Difference with Us Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community. ACC is looking for people who value open, responsible exchange of ideas, individuals committed to integrity and exemplary standards, and candidates that value personal and professional ownership that generates accountability. ACC offers career employment opportunities as staff, administrators, full-time faculty, and adjunct faculty.

Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D. ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

Austin Community College ("ACC" or "College") is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.