HR Assistant

Montgomery Hospice, Inc.; Rockville (MD); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Montgomery Hospice, Inc. in Rockville, MD, is seeking an HR Assistant to support the Human Resources department’s day-to-day operations across the employee lifecycle, including recruitment, onboarding, benefits administration, performance management, and compliance.

The role partners with leadership to promote a positive, mission-driven workplace culture. Key duties include posting job openings, scheduling interviews, preparing offer letters, coordinating background checks, maintaining

Qualifications

• Bachelor’s degree or equivalent preferred.
• 3–5 years of related experience.
• Healthcare or nonprofit experience preferred.
• Ability to handle confidential information with discretion.
• Excellent interpersonal and organizational skills.

Responsibilities

• Assist with posting job openings and tracking applicants.
• Schedule interviews and coordinate communication with candidates.
• Prepare offer letters and onboarding materials.
• Coordinate background checks and pre-employment screenings.
• Maintain confidential personnel files and HRIS records.
• Support audits, reporting, and compliance with employment laws.

Skills

Interpersonal skills

Communication skills

Organizational skills

Problem-solving

Discretion

Conflict-resolution

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office

HRIS systems

Job description

The Human Resources Assistant supports the day-to-day operations of the Human Resources department. This role is responsible for supporting HR policies and programs across the employee lifecycle, including recruitment, onboarding, benefits administration, performance management, compliance, and HR reporting. The HR Assistant partners with leadership to promote a positive, compliant, and mission-driven workplace culture.

Duties and Responsibilities:

• Assist with posting job openings and tracking applicants
• Schedule interviews and coordinate communication with candidates
• Prepare offer letters and onboarding materials
• Coordinate background checks, reference checks, and pre-employment screenings
• Ensure completion of I-9 documentation and employment verification
• Respond to general employee questions regarding policies and procedures
• Route employee concerns to appropriate HR leadership
• Support performance review tracking and documentation
• Support engagement and retention initiatives
• Support benefits enrollment and changes
• Respond to routine employee benefit inquiries
• Assist with open enrollment processes
• Process status changes (hires, terminations, transfers, rate changes)
• Coordinate payroll changes with Finance/Payroll
• Maintain accurate and confidential personnel files and HRIS records
• Support audits and reporting requirements
• Support compliance with federal, state, and local employment laws
• Assist with EEO reporting and other required filings
• Maintain required labor law postings
• Prepare HR reports as requested

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3–5 years of related experience
• Experience in healthcare or nonprofit environment preferred
• Ability to handle confidential information with discretion
• Excellent interpersonal, communication, and organizational skills
• Strong problem-solving and conflict-resolution skills
• Proficiency in Microsoft Office
• Some experience with HRIS systems preferred

EEO Statement: Montgomery & Prince George’s Hospice is an equal opportunity employer and always employs qualified individuals based on job-related qualifications without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, and protected veteran or disability status.