Assistant Field Admin - Maintenance

Devon Energy Corporation; Carlsbad (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Devon Energy Corporation in Carlsbad, NM seeks an Assistant Field Admin - Maintenance to support office operations. You will perform data entry, invoice and PO processing, and help close work orders while coordinating front desk duties and travel logistics.

The role requires a high school diploma or GED with 0–3 years of administrative experience. Excellent communication and digital literacy are essential for timely, accurate documentation and efficient workflow.

Qualifications

• High school diploma or GED required.
• 0–3 years of experience in office management or admin support preferred.
• Proficiency in data entry, invoice and PO processing, and front desk tasks.
• Strong communication, digital literacy, and organizational skills.

Responsibilities

• Execute administrative duties including data entry, filing, and record-keeping.
• Process invoices and purchase orders; coordinate procurement.
• Greet visitors, answer calls, manage mail and courier services.
• Prepare spreadsheets, reports, and travel/meeting logistics.
• Support travel arrangements, expense reporting, and presentation materials.

Skills

Administrative Procedures

Data Entry

Invoice Processing

Purchase Order Processing

Front Desk Operations

Procurement Coordination

Research and Information Gathering

Education

High School Diploma/GED

Job description

## Assistant Field Admin - MaintenanceApply: Onsite: Carlsbad, NM: Full time: Posted 2 Days Ago: R26405**At Devon, we will offer you a career full of energy and unmatched opportunities to solve today’s greatest challenges. Innovation, creative problem-solving and positive change happen when people step out of their comfort zone and think differently. Our values, workplace practices, wellness programs, benefits and compensation are aimed at helping employees manage their unique personal life and care for their families so they can focus on contributing to the fullest.****Job Profile Summary:**The Assistant Field Admin Support, working under direct supervision, is responsible for performing a variety of routine administrative duties including but not limited to data entry, processing invoices, closing work orders, and assisting with the creation of spreadsheets and reports. The role assists in recognizing operational challenges within administrative functions, offering viable solutions to streamline workflow efficiency and minimize potential disruptions or delays in operations. The role takes on front desk duties as needed, encompassing visitor reception, courier handling, and mail processing to ensure optimal front office operations. The role facilitates communication and ensures timely follow-up on inquiries, collecting and retaining run tickets, and assists in completing expense reports. **Job Description:**• Executes a range of administrative duties, including the accurate tracking of information, maintaining, and organizing records, and performing general office tasks to ensure the smooth operation of the office environment.• Assists in preparing, updating, and managing spreadsheets, reports, and other necessary documents, ensuring that all data is accurately captured and readily available for decision-making and reporting purposes.• Facilitates effective communication and ensures timely follow-up on inquiries and requests to support ongoing operations and project coordination.• Supports in identifying processing issues within the administrative domain, proposing practical solutions to enhance workflow efficiency and mitigate any potential delays or obstacles in operational processes.• Undertakes front desk responsibilities when required, including greeting visitors, managing incoming and outgoing calls, handling courier packages, and processing incoming mail to ensure effective front office management.• Assists in preparing presentation materials with attention to detail, facilitates travel arrangements for team members and arranges meeting logistics such as booking rooms and organizing catering services.• Assists team members in completing expense reports, accurately documenting expenditures and adhering to corporate policies and procedures.• Acquires job skills and completes routine assignments/tasks, adhering to guidelines, and ensuring confidentiality in all dealings with company data.• Assists in implementing new processes, supports department-level operational plans, and shares technical information with colleagues and clients.• Solves defined problems using established procedures, and delivers basic technical, administrative, or operative tasks under direct instruction and close supervision.• Aligns individual work with strategy, collaborates with teams to enhance operations and implement process improvements to standardize processes globally. **Education**:• High School Diploma/General Education Diploma (GED) is required. **Experience:**• 0-3 year of relevant experience, preferably in areas such as Office Management, Administrative Support, Vendor Management or a related field. Industry experience is preferred. **Competencies:**• Oral & Written Communication• Results Oriented• Active Learning• Digital Literacy• Business Acumen **Skills**:• Administrative Procedures• Data Entry• Invoice Processing• Purchase Order Processing• Front Desk Operations• Procurement Coordination• Research and Information Gathering• Administrative Procedures• Data Entry• Invoice Processing• Purchase Order Processing• Front Desk Operations• Procurement Coordination• Research and Information GatheringQualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.