Assistant Field Admin - Maintenance

Devon Energy Corp.; Carlsbad (NM); On-site; USD 40,000 - 52,000; Full time

Job summary

Devon Energy Corp. in Carlsbad, NM is seeking an Assistant Field Admin Support to perform routine administrative duties and support office operations. You will handle data entry, invoicing, run tickets, and assist with spreadsheets and reports under direct supervision.

This role involves front desk responsibilities when needed, coordinating communications, travel arrangements, and expense reporting while upholding confidentiality and following company policies.

Qualifications

• 0-3 years of relevant administrative experience.
• Experience in office management or vendor coordination is a plus.
• Strong communication and digital literacy required.

Responsibilities

• Perform routine administrative duties and maintain organized records.
• Prepare and update spreadsheets and reports for decision-making.
• Support front desk activities, including visitor reception and mail processing.
• Assist in expense reporting and travel arrangements.
• Identify process issues and propose practical workflow improvements.

Skills

Data Entry

Invoice Processing

Front Desk Operations

Purchase Order Processing

Administrative Procedures

Microsoft Office

Spreadsheets

Education

High School Diploma / GED

Job description

At Devon, we will offer you a career full of energy and unmatched opportunities to solve today's greatest challenges. Innovation, creative problem-solving and positive change happen when people step out of their comfort zone and think differently. Our values, workplace practices, wellness programs, benefits and compensation are aimed at helping employees manage their unique personal life and care for their families so they can focus on contributing to the fullest.

Job Profile Summary:

• The Assistant Field Admin Support, working under direct supervision, is responsible for performing a variety of routine administrative duties including but not limited to data entry, processing invoices, closing work orders, and assisting with the creation of spreadsheets and reports. The role assists in recognizing operational challenges within administrative functions, offering viable solutions to streamline workflow efficiency and minimize potential disruptions or delays in operations. The role takes on front desk duties as needed, encompassing visitor reception, courier handling, and mail processing to ensure optimal front office operations. The role facilitates communication and ensures timely follow-up on inquiries, collecting and retaining run tickets, and assists in completing expense reports.

Job Description:

• Executes a range of administrative duties, including the accurate tracking of information, maintaining, and organizing records, and performing general office tasks to ensure the smooth operation of the office environment.
• Assists in preparing, updating, and managing spreadsheets, reports, and other necessary documents, ensuring that all data is accurately captured and readily available for decision-making and reporting purposes.
• Facilitates effective communication and ensures timely follow-up on inquiries and requests to support ongoing operations and project coordination.
• Supports in identifying processing issues within the administrative domain, proposing practical solutions to enhance workflow efficiency and mitigate any potential delays or obstacles in operational processes.
• Undertakes front desk responsibilities when required, including greeting visitors, managing incoming and outgoing calls, handling courier packages, and processing incoming mail to ensure effective front office management.
• Assists in preparing presentation materials with attention to detail, facilitates travel arrangements for team members and arranges meeting logistics such as booking rooms and organizing catering services.
• Assists team members in completing expense reports, accurately documenting expenditures and adhering to corporate policies and procedures.
• Acquires job skills and completes routine assignments/tasks, adhering to guidelines, and ensuring confidentiality in all dealings with company data.
• Assists in implementing new processes, supports department-level operational plans, and shares technical information with colleagues and clients.
• Solves defined problems using established procedures, and delivers basic technical, administrative, or operative tasks under direct instruction and close supervision.
• Aligns individual work with strategy, collaborates with teams to enhance operations and implement process improvements to standardize processes globally.

Education

• High School Diploma/General Education Diploma (GED) is required.

Experience

• 0-3 year of relevant experience, preferably in areas such as Office Management, Administrative Support, Vendor Management or a related field. Industry experience is preferred.

Competencies

• Oral & Written Communication
• Results Oriented
• Active Learning
• Digital Literacy
• Business Acumen

Skills

• Administrative Procedures
• Data Entry
• Invoice Processing
• Purchase Order Processing
• Front Desk Operations
• Procurement Coordination
• Research and Information Gathering
• Administrative Procedures
• Data Entry
• Invoice Processing
• Purchase Order Processing
• Front Desk Operations
• Procurement Coordination
• Research and Information Gathering

Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

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