Assistant Facility Manager

Jones Lang LaSalle Incorporated; Florida; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision care

Paid parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle seeks an Assistant Facility Manager to support seamless facility operations at client sites. You will lead engineering staff, coordinate maintenance, manage budgets, vendor relations, and ensure safety and compliance across HVAC, electrical, and building systems.

Based in Doral, FL, this on-site role offers growth opportunities in facilities management, with collaboration across teams and a focus on delivering reliable services and occupant satisfaction.

Qualifications

• HS diploma or GED
• 3+ years managerial experience in engineering or facility operations
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and SharePoint
• Basic knowledge of HVAC, chillers, electrical systems, and BMS platforms
• Strong communication and multitasking abilities
• Experience with Work Order management systems

Responsibilities

• Lead and support the engineering team to ensure daily operations
• Conduct regular building inspections of HVAC, electrical, and mechanical systems
• Oversee work order management, SLAs, and site KPIs
• Manage vendor relationships and payments with proper documentation
• Support budgeting, forecasting, and capital planning processes
• Coordinate facility soft services and space configurations
• Collaborate with Facilities Manager on project implementations

Skills

MS Office

Customer service

Vendor coordination

Operations support

Education

HS diploma or GED

Associate degree in Facilities Management or related field

Tools

Work Order systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facility Manager – JLL

What this job involves: As an Assistant Facility Manager at JLL, you'll play a pivotal role in supporting seamless facility operations while shaping a brighter way for our clients and their workplace environments. This position involves partnering closely with the Facility Manager and department heads to deliver services essential for effective property operation and maintenance. You'll oversee a team of engineers while managing critical functions including financial management, vendor relations, compliance monitoring, and building systems oversight. What sets JLL apart is our culture of collaboration, and in this role, you'll cultivate strong relationships with key stakeholders to support the client's corporate real estate goals. Your demonstrated proficiency in administrative systems, coupled with your hands‑on knowledge of HVAC, mechanical, and electrical systems, will enable you to conduct thorough building inspections and drive operational excellence. This dynamic position offers opportunities to strengthen and advance your career through exposure to diverse facility management disciplines and strategic initiatives.

What your day-to-day will look like:

• Lead and support the engineering team, fostering an environment of teamwork, cooperation, and performance excellence while managing day-to-day operations
• Conduct regular building inspections of HVAC, mechanical, and electrical systems to ensure areas are well‑kept, safe, and compliant with local codes and JLL standards
• Oversee work order management for in‑house staff and vendors, monitoring Service Level Agreements (SLAs) monthly and planning corrective actions to meet site KPIs
• Manage vendor relationships and payments using available systems, ensuring timely invoice review, compliance verification, and documentation of performance issues
• Support the annual budgeting, quarterly forecasting, and capital planning processes while managing operational expenses and ensuring adherence to financial targets
• Coordinate facility soft services including meeting preparation, conference room setups, moves, office configurations, and other client‑facing services
• Collaborate with the Facilities Manager on short- and long‑term project implementation while driving operational efficiencies and best practice innovations

Required qualifications:

• HS diploma or GED
• 3+ years of managerial experience with demonstrated ability to lead and develop engineering or facility operations teams
• Proficiency in MS Office applications (Excel, Word, PowerPoint, SharePoint, Outlook) and Adobe
• Basic knowledge of building systems including HVAC, chillers, air handlers, generators, electrical systems, and BMS platforms
• Strong customer service orientation with excellent verbal and written communication skills
• Proven ability to multitask and effectively organize responsibilities across multiple departments and priorities
• Experience with computer-based or web-based Work Order Management Systems

Preferred qualifications:

• Associate degree in Facilities Management, Engineering, Business Administration, or related field
• Background in commercial office environments or corporate real estate settings
• Knowledge of compliance standards, safety regulations, and audit requirements
• Bilingual proficiency in English and Spanish
• Financial management experience including budgeting, forecasting, and invoice processing

Schedule: M-F 8AM-5PM

Location: Doral FL

Location: On‑site –Miami, FL

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.